Join to apply for the Finance Assistant role at Simmons & Simmons.
The role: We have an exciting opportunity for a Finance Assistant to join our Finance department. In this role you will assist in delivering an efficient and effective bill processing service.
The role requires accuracy and adherence to the firm’s policies and procedures, in relation to billing, credit notes, time write-offs, transfers, VAT and the maintenance of the firm’s financial data. You will ensure that all supplier invoices & staff expenses are posted in an efficient, effective and accurate manner to the correct matter and/or cost code and authorised/paid within the terms of business.
This role forms an essential part of Middle East LLP Finance. It is an exciting opportunity to work with our friendly and high performing team, who are split between Dubai and the UK. This role is reporting into the Regional Finance Manager (UK based).
This role is open to Bristol-based candidates or remote candidates who are able to travel to Bristol when required.
As this role supports our Middle East LLP Finance team, the successful candidate will be required to begin work by 8:00am.
We are open to full-time and part-time candidates for this position. If part-time, the successful candidate will be required to work 28 hours across 4 or 5 days per week.
What will you do
* Generating client invoices (being the nominated billing contact for a small group of Middle East partners).
* Posting AP supplier invoices & AP admin.
* Supporting on billing guides and WIP reports.
* Supporting on simple Service Excellence workbooks.
* Monitoring and reporting on utilisation & missing time.
* Validating employee expenses.
* Supporting on payment run.
* Supporting on payroll admin.
* Supporting on team mailbox/queries.
* Providing team cover for other Finance team member tasks.
* Supporting the Regional Finance Manager & accountants with audit and ad hoc tasks.
* Collaborating to identify and act on opportunities to improve processes.
* Ensuring that all processes are carried out accurately and in a timely manner, in line with agreed service levels. Adhering to agreed best practices, policies and processes whilst adapting to local requirements.
What we are looking for
Essential
* At least 5 GSCEs grade C or above or equivalent qualifications.
* Proven administrative experience working in a commercial/ business/finance environment.
* Good working use of Microsoft Office.
* A hands-on individual who is pro-active.
* Highly organised with the ability to manage a fast-paced workload to meet daily, weekly, monthly, and annual deadlines.
* Strong attention to detail & service orientated.
* Ability to make appropriate decisions seeking advice and escalating issues where necessary.
* Strong interpersonal skills – the ability to communicate effectively by adapting style of written and oral communication appropriately.
* The ability to interact with colleagues of all levels.
* Confident and professional approach.
* A team player who works collaboratively with others to provide quality support to the department and the firm.
* Able to work independently, and effectively as part of a diverse and inclusive team.
* Fluent in English.
Desirable
* Prior experience of working in a law firm.
* Experience working in an ERP system (3E system knowledge an advantage).
* Experience with payroll, accounts payable, billing.
* Excel skills.
* Prior experience working in or with GCC.
* Arabic language.
Equal opportunities
We are committed to fostering equality, diversity and inclusion within our firm and to ensuring equal employment opportunities. We are therefore committed to:
* Upholding equal opportunities, regardless of race, ethnicity, religion, belief, age, disability, sexual orientation, sex, gender reassignment, gender identity, marital status, or pregnancy, including maternity and paternity, and addressing discrimination and harassment.
* Accommodating requests for flexible working arrangements where possible.
* Making roles accessible to individuals with diverse abilities and providing reasonable adjustments during recruitment if needed.
* Offering employee networks to support colleagues.
We encourage you to apply even if you don’t meet every single requirement. Your unique experiences and perspectives could be a great addition to our team.
If you’re interested in finding out more about this position, please contact the Recruitment Team. To apply for the role, click on the link at the bottom of the page or visit our career page for more details.
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