What to Expect Provide proactive, high-quality executive support to two Executive Officers based in Woking: the Chief Information Officer (CIO) and the Chief Legal Officer (CLO). The role ensures both leaders' time is protected and optimised, priorities are translated into clear actions, governance and cadence are maintained, and stakeholders experience a consistent, professional interface with each Executive's Office.
What You'll Do
Own complex diary management for two Executives, including prioritisation, proactive conflict resolution, and protecting focus time.
Plan and coordinate internal and external meetings (in-person and virtual), including agendas, pre-reads, actions, and follow-ups.
Coordinate travel logistics (UK and international) where required : itineraries, visas (if applicable), ground transport, accommodation, and contingencies.
Prepare and manage correspondence and communications on behalf of the Executives, ensuring tone, accuracy, and appropriate approvals .
Support preparation for key governance forums, leadership meetings, board materials and functional reviews: scheduling, pack collation, version control, and distribution.
Maintain highly confidential information with discretion and sound judgement, including commercially sensitive, people-related, legal and strategic matters.
Act as a trusted point of contact for senior stakeholders, building effective working relationships across the organisation and with external advisers where required .
Track actions and commitments, maintain logs where helpful, and drive closure through polite but persistent follow-up.
Identify opportunities to improve ways of working (cadence, templates, filing, meeting discipline) and implement pragmatic solutions.
CIO Support
Maintain the CIO operating rhythm, including IT leadership meetings, transformation reviews, portfolio governance, cyber or risk forums, and vendor cadence, ensuring agendas, papers and actions are prepared in advance.
Coordinate scheduling across technology, digital, security, data and business stakeholders, balancing operational priorities with strategic planning time.
Demonstrate an interest in evolving technologies and engage closely with the team to support the delivery of leading-edge software solutions that help streamline and enhance the business.
Support supplier and partner engagement, including meeting logistics, approvals, visitor arrangements and coordination with procurement, finance or security as required .
Manage documentation and reporting workflows for technology updates, investment papers, decision logs, governance packs and leadership communications, ensuring strong version control and confidentiality.
Support departmental administration including approvals, holiday tracking, onboarding coordination, system access requests and follow-up of key operational actions.
CLO Support
Support the CLO's leadership cadence, including legal leadership meetings, governance reviews, board or committee activity, contract and policy review meetings, and cross-functional decision forums.
Coordinate diary and meeting demands while protecting time for strategic legal, regulatory and commercial priorities.
Arrange meetings with internal stakeholders and external counsel, advisers or partners, ensuring appropriate confidentiality, documentation and logistics .
Support preparation for legal updates, board materials, policy papers and functional reporting by coordinating inputs, pack collation and distribution.
Assist with tracking legal actions, governance decisions, key dates, approvals and follow-up activity, ensuring matters are progressed in a timely and discreet manner.
Coordinate team communications, town halls and leadership updates, including logistics, materials preparation, note taking and follow-up actions where required .
Provide cross-functional coordination relating to legal, compliance, corporate governance and risk matters, liaising with business stakeholders as required .
What You'll Bring
Proven experience as an Executive Assistant supporting senior leaders, ideally within corporate, legal, technology or similarly fast-paced business environments.
Excellent diary management skills, with a track record of prioritising competing demands and operating with pace and accuracy.
Strong written and verbal communication skills, with confidence engaging senior stakeholders and drafting professional communications.
High level of discretion and integrity; comfortable handling confidential and sensitive information.
Strong organisational capability: meeting planning, action tracking, pack preparation, governance support, and attention to detail.
Advanced proficiency in Microsoft 365 (Outlook, Teams, Word, PowerPoint, Excel) and confidence learning new tools and processes.
Experience coordinating travel and complex logistics, including external stakeholder engagement, is desirable.
Experience supporting leaders in legal, technology, compl iance, governance, environments is essential .
Personal Attributes
Highly proactive and anticipates needs; takes ownership and drives tasks through to completion.
Calm and resilient under pressure; able to manage last-minute change with a solutions mindset.
Professional, diplomatic and confident when working with senior stakeholders.
Excellent judgement, with the ability to handle ambiguity and make sensible decisions within agreed boundaries.
Collaborative team player who builds strong relationships across functions.
Continuous improvement mindset; enjoys making processes more efficient and effective.
Working Hours & Flexibility This role requires flexibility to support business priorities, including occasional early/late coverage during peak periods, governance cycles, and travel or events. The role is primarily based in Woking.
What We'll Do for You We offer a wide-ranging benefits package, which includes:
Structured career development framework
25 days' holiday, plus bank holiday. Annual buy & sell up to five days
Enhanced company pension scheme
Discretionary annual bonus award
Private medical insurance and health cash plan
Life assurance benefit
Ability to apply for a sabbatical of up to one year after only two years' service
Benefits you can adapt to your lifestyle, such as discounted shopping
Generous parental leave policies
A range of wellbeing initiatives, such as employee assistance programme and free financial & mortgage advice
Who Are We? McLaren Automotive exists to create breath-taking performance road cars.
It takes a community to do what we do. A diverse group of people with many areas of expertise, united by their passion to deliver visionary products and set new benchmarks.
McLaren Automotive commits to equal opportunity for all. Diversity, Equality and Inclusion is at the heart of our impact, it drives our innovation and enables us to truly create something special. Join us on our journey.
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