Job summary
An exciting opportunity has arisen at Manchester University NHS Foundation Trust to join the Compliance, Risk and Governance (CRaG) Team within the Estates & Facilities Division. We are looking to recruit three Band 6 Estates and Facilities Compliance Officers. The posts will be based at Wythenshawe Hospital, Oxford Rd Campus, and North Manchester General Hospital. However, there will be an expectation to travel between sites, when required to do so.
The post holders will support the E&F Compliance Manager and Head of Compliance, Risk and Governance to ensure that estates and facilities functions across the whole of MFT are provided in a compliant and safe fashion.
The post holders will assist in the development of; a divisional compliance framework and associated work plan; internal policies, procedures, and guidance to ensure a robust management system and an effective overall approach to estates and facilities compliance is in place across the division.
We are looking for highly self-motivated, and flexible team members with positive 'can do' attitude to join our expanding team. You must be confident, enthusiastic, IT literate, excellent communication skills; have good 'attention to detail' skills and be a 'completer/finisher'. As this is a fast-paced environment, you must be able to work to tight deadlines.
Main duties of the job
1. Support the division to ensure that the Technical (Estates Hard FM) and Facilities (Soft FM) services, both outsourced and in house, are compliant with the required specifications and standards against national statutory, regulatory, best practice and contractual standards: and where there is a gap in compliance to ensure this is escalated to the Compliance Manager.
2. Manage a variety of project work of a compliance, risk and governance nature including monitoring, collation and validation of associated evidence, Site/Service Safety Group actions, Authorising Engineer audits, Premises Assurance Model (PAM) submission, Estate and Facilities Alerts, Site Operational plans, Business Continuity Plans, Registers and Lifecycle works etc.
3. Support the CRaG Team in developing in-house and external audit/monitoring programmes and conduct periodic in-house audits of compliance across the divisional estate, with a view to highlighting any risks and non-compliances.
4. Review and comment on external annual condition and compliance audits produced across the estate. Ensure that audit actions are complete and signed off by relevant parties in a timely manner and escalate as appropriate. Review processes and procedures in all disciples and look to streamline where possible.
5. To work closely with any members of the EF management team to assist in improving the quality and compliance of E&F service delivery across the hospital sites and Off Campus Properties
About us
MFT is one of the largest NHS Trust In England with a turnover of £ & is on a different scale than most other NHS Trusts. We're creating an exceptional integrated health & social care system for the 1 million patients who rely on our services every year.
Bringing together 10 hospitals & community services from across Manchester, Trafford & beyond, we champion collaborative working & transformation, encouraging our 28,000 workforce to pursue their most ambitious goals. We set standards that other Trusts seek to emulate so you'll benefit from a scale of opportunity that is nothing short of extraordinary.
We've also created a digitally enabled organisation to improve clinical quality, patient & staff experience, operational effectiveness & driving research, and innovation through the introduction of Hive; our Electronic Patient Record system which launched in September 2022.
We're proud to be a major academic Research Centre & Education provider, providing you with a robust infrastructure to encourage and facilitate high-quality research programmes. What's more, we're excited to be embarking on our Green Plan which sets out how MFT continues to play its part in making healthcare more sustainable.
At MFT, we create and foster a culture of inclusion and belonging, provide equal opportunities for career development that are fair, open, and transparent, protecting your health and wellbeing and shaping the future of our organisation together.
Job description
Job responsibilities
To find out more about the key responsibilities and the specific skills and experience youll need, take a look at the Job Description & Person Specification attachments under the Supporting Documents heading. So that youre even more equipped to make an informed decision to apply to us, youll need to take time to read the Candidate Essentials Guide that sits with the Job Description and Person Specification. This document provides you with details about the Trust, our benefits and outlines how we care for you as you care for others. Most importantly, it also contains critical information youll need to be aware of before you submit an application form.
Diversity Matters
MFT is committed to promoting equality of opportunity, celebrating and valuing diversity and eliminating any form of unlawful discrimination across our workforce, ensuring our people are truly representative of the communities we serve. All individuals regardless of age, disability, gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, sex and sexual orientation are encouraged to apply for this post. As an inclusive employer, we are here to support you. If you have any special requirements to help you with your application, email our team at .
Were looking forward to hearing from you!
Person Specification
Qualifications
Essential
6. HNC/HND in Electrical, Mechanical or Building Services
7. Bachelor's degree or equivalent level of experience
Desirable
8. Health & Safety IOSH Certification
9. Asbestos Awareness certification
Knowledge
Essential
10. Evidence of Continued Professional Development in Healthcare / Engineering related topics Decontamination, Medical Gases, Electrical, Water, Lifts, Asbestos, Ventilation, Fire
Training and Experience
Essential
11. Experience in Microsoft Office Software (Word, Excel and PowerPoint)
12. Significant experience in large acute Healthcare Estates environment
13. Experienced in the use of CAFM systems ie. Maximo, Planit, Concerto, Backtraq(FM)
14. Fully conversant with Health and Safety at Work Act 1974 and associated legislation.
15. NHS Estates HTMs, HBNs, British Standards and approved codes of practice
Desirable
16. Risk Assessment Training
17. Manual Handling Training
18. Previously held an appointed AP position
19. Experience of working for an NHS Trust with outsourced services through a Private Finance Initiative (PFI) Agreement.
20. Experience of Service Level Agreements
Skills and Abilities
Essential
21. Excellent communication skills, both written and oral
22. Able to establish collaborative working relationships with a wide range of internal and external stakeholders
23. Able to effectively operate a data holding / management system Concerto
24. Able to prioritise and manage own workload with minimal supervision
25. Able to prepare and deliver information and data summaries to a high standard
26. Ability to deal with challenging requirements in a calm and diplomatic manner
27. Ability to compile, source and analyse data to produce meaningful reports
28. Excellent attention to detail
29. Excellent planning and Organisational skills, with the ability to prioritise work
30. Ability to work to multiple local and national deadlines, objectives and targets
31. Ability to accurately interpret and present data in appropriate formats
32. Able to establish effective relationships
33. Experience of working in a pressurised reactive environment
34. Experience of estate related audits and control procedures
35. To be able to demonstrate managing multiple tasks simultaneously
36. Excellent interpersonal, persuasion and influencing skills
37. Ability to prioritise and communicate issues to colleagues
38. Ability to work without supervision
39. Ability to carryout works across all sites
40. Adaptable to change
41. Good Communication Skills
42. Well-developed problem-solving skills and a flexible approach to developing solutions
43. Maintaining Continuous Professional Development by training.
44. IT Literate
45. Demonstrate good leadership skills
Desirable
46. Full UK Driving Licence
Attributes
Essential
47. Confident in presenting and chairing meeting
48. Enthusiastic & self-motivated
49. Proactive
50. Completer/Finisher
51. Receptive to change
52. Good communicator & confident with people
53. Able to communicate at all levels both orally and written
54. Ability to work under pressure and demanding environment to ensure deadlines are met
55. A good team worker who can work effectively with clinical, managerial & other colleagues
56. Patient and Understanding
57. Ability to interact at all levels
58. Flexible and adaptable
59. Evidence of diplomacy and negotiating skills
60. Understand the needs of escalation in the correct manner
61. Honest and trustworthy
62. Strong confident character
63. Good persuasive skills
64. Focused on delivering task in hand