Overview
The Contract & Tender Coordinator plays a key role in managing contract lifecycle activities across multiple regions, including UK&I and EEMEA. This position ensures timely tender submissions, contract renewals, pricing accuracy, and compliance with framework agreements. The role requires close collaboration with Sales, Customer Service, Finance, and external stakeholders such as NHS Supply Chain and NHS National Services Scotland.
Main Responsibilities
* Tender Management: Monitor and respond to tender notifications; coordinate tender submissions and create contracts in SFDC; manage contract extensions and additions with Sales and Framework holders; handle RFIs (Requests for Information).
* Contract Management – Simple Quotations: Notify Sales of upcoming renewals and follow up on pending responses; verify codes and pricing, generate quotations, and send to customers; follow up with customers two weeks after sending quotations; set up pricing in JDE and maintain the contracts calendar.
* New Simple Quotations: Validate new requests to ensure codes are not already contracted; approve and send quotations to customers; set up pricing in JDE and update the contracts calendar.
* Monthly Tasks: Manage Direct Pricing Agreements and Simple Quotations; run JDE reports to identify expired contracts and archive them; run JDE reports for contracts starting on the 1st of the month and notify CS_APM_UKI.
* Service Contracts: Create service contracts upon Sales request and in SFDC; provide monthly reports to BUD (Hardware Status) and Sales Team (PO due dates and expiries); notify Tech Support when contracts are activated and forward POs.
* Framework Agreements: NHS Supply Chain – perform quarterly reconciliation, raise POs via Coupa, and communicate with BUD; NHS National Services Scotland – submit quarterly usage reports and copy BUD in communications.
* Customer Catalogue Requests: Respond to requests for contract pricing, list prices, GTINs, and product data.
* Ad Hoc Tasks: Resolve invoice and pricing queries in collaboration with Finance and Customer Service.
* EEMEA Region Support: Manage Distributor Agreements and tender-related activities similar to UK&I.
About You
* Bachelor’s degree in Business Administration, Supply Chain, or related field (preferred).
* Experience in contract management, tender coordination, or customer service.
* Strong understanding of contract lifecycle and tender processes.
* Excellent organizational and time management skills.
* High attention to detail and accuracy in pricing and documentation.
* Effective communication and stakeholder coordination.
* Proficiency in ERP and CRM systems (JDE, SFDC).
* Ability to work independently and collaboratively across regions.
Salary
Salary range for the role: £33,000 - £50,000 + bonus + benefits
Salary Range Information: £32,400 - £55,100 GBP Annual
Location and Work Arrangements
Primary work location: GBR Winnersh - Eskdale Road. Work arrangements vary; please review the job posting for details on remote or in-office requirements.
Equal Opportunity
Becton, Dickinson and Company is an Equal Opportunity Employer. We evaluate applicants without regard to race, color, religion, age, sex, creed, national origin, ancestry, citizenship status, marital or domestic or civil union status, familial status, affectional or sexual orientation, gender identity or expression, genetics, disability, military eligibility or veteran status, and other legally-protected characteristics.
For more information about BD, visit: https://bd.com/careers
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