Summary
PD&MS Group are now looking for an experienced Personnel Logistics Coordinator to join our fast‑paced, friendly and supportive trades recruitment team on a full‑time, 3‑month fixed‑term basis. This role is based in our Aberdeen office on a flexible hybrid working model where 2 days per week can be worked remotely. Previous offshore recruitment or personnel logistics coordination experience is essential for this position. An immediate start is available.
Role Summary
The Personnel Logistics Coordinator is required to source suitable trades personnel for onshore and offshore projects and provide a full logistics coordination service, both during office hours and out of hours, ensuring that all contractors, employees and vendors comply with company and client requirements.
Responsibilities
* Acts as focal point for nominated project in relation to the movement of personnel for onshore and offshore
* Books and reserves appropriate transport and ensures that all personnel have correct check‑in details and/or mobilisation details
* Liaises with client Heli Admin and Project Aviation Coordinators to book seats on flights offshore
* Ensures that personnel have the correct documentation, competencies and comply with client and company requirements to travel to the desired location
* Ensures competency records remain up to date and renewals are advised in adequate time
* Updates the personnel logistics system, rotas and mobilisation tracker in line with emergency response procedures and issues to clients and projects, as appropriate
* Ensures all offshore and site‑based personnel receive appropriate inductions and pre‑job briefs prior to mobilisation
* Manages PPE stock within office and ensures personnel receive appropriate PPE prior to mobilisation
* Participates in an out‑of‑hours on‑call rota service
* Creates, maintains and updates trade personnel files
* Ensures training course requests are raised and approved in conjunction with the L&D Coordinator and that POs are raised via the procurement team
* Tracks training expiry dates and ensures renewals are completed and arranged within a timely manner
* Provides information for internal and external audits as required
* Assists with recruitment of competent, qualified offshore and site‑based trades personnel as per advised requirements and through formal approval channels
* Liaises with Construction Manager and PRPs on a regular basis regarding current and future recruitment requirements
* Raises and issues Service Agreements, ensuring renewals are issued in a timely manner
* Ensures contractor company details and insurance certificates remain up to date and are recorded on file
* Ensures pre‑employment requirements are met, including reference and other background checks
* Ensures end‑of‑trip personnel reviews are conducted and saved to file
* Responsible for ensuring professional development is maintained and identified competency requirements are undertaken in a timely manner
* Adherence to the Company Integrated Management System
* Compliance with Quality Assurance, Health and Safety and Environmental Policies
* Demonstrates and promotes PD&MS QHSE principles and leads by example
About You
* HNC in a technical, business or administration subject
* Educated to National 5 level or equivalent with a pass in English
Experience / Competence
* Demonstrable experience in a similar role
* Competent in the use of MS Office applications
* Experience in recruitment of trade personnel
* Excellent written and spoken English
Personal Attributes
* Go the extra mile
* Empower our people
* Never get complacent
* Engage our partners
* Step up and deliver
We welcome applications from all persons regardless of race, religion, colour, national origin, gender, sexual orientation, age, marital status, veteran or disability status.
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