This is an exciting opportunity to be part of establishing the innovative Psychological Therapies Workforce Transformation team within HEIW. We are looking for a Project Support Administrator who can provide administrative project support to assist with the planning, monitoring and delivery of programmes and projects that support the delivery of the Psychological Therapies Workforce Transformation strategic objectives.
This post is secondment until 31 .03.2026 due to funding.
This post is being offered as a secondment opportunity only. If you wish to apply, you must have your line manager's approval before making an application. This post is for a fixed secondment period but may be extended or made permanent at the end of the secondment period depending on available funding and business requirement.
Main duties of the job
The post holder will be required to ensure that the portfolio of tasks and projects are planned, managed, and delivered effectively to meet, and exceed where possible, the complex business needs of the HEIW Psychological Therapies Workforce Transformation endeavours.
The post holder will support robust communication and stakeholder management, engaging with a wide ranging and diverse group of individuals and organisations across NHS Wales and other partner organisations, producing work to deadlines whilst ensuring compliance with HEIW policies and procedures. The post holder will need to provide and co-ordinate administrative and secretarial services including the preparation of agendas and minutes and ensuring that project information is managed and updated to the highest level of quality and accuracy.
The post holder will be expected to work independently, using their own initiative to manage their own portfolio of work, working within defined policies and procedures.
This post is offered as a secondment until April 2026 to meet the needs of the service.
The ability to speak Welsh is desirable for this post; Welsh and/or English speakers are equally welcome to apply.
About us
Health Education and Improvement Wales (HEIW) is the strategic workforce body for NHS Wales with statutory functions that include education and training, workforce planning, workforce development and transformation, leadership and succession planning, and careers. Our purpose is to develop a workforce that delivers excellent care to patients/service users and excellent population health. We are a Special Health Authority working closely with our partners; Social Care Wales, education providers, professional and regulatory bodies and Welsh Government.
HEIW's is committed to developing an internal culture of choice. Our Values reflect our thoughts, feelings and beliefs in how we will, and will not, behave and treat others:
- Respect for All in every contact we have with others,
- Ideas that Improve: Harnessing creativity and continuously innovating, evaluating and improving,
- Together as a Team: Working with colleagues across NHS Wales and with partner organisations.
HEIW received the HPMA Award for Employee Engagement in 2019.
What you can expect:
- a corporate induction and 90 day Welcome itinerary,
- a meaningful values based performance appraisal process,
- the opportunity to impact upon health and social care services and the lives and wellbeing of the people of Wales.
Many of our colleagues and stakeholders have commented on the buzz and atmosphere we create by working together as "One HEIW Team". Do you want to join that team?
Job responsibilities
You will be able to find a full Job description and Person Specification attached within the supporting documents or please click Apply now to view in Trac.
Person Specification
Qualifications and/or Knowledge
* Evidence of recent CPD
* ECDL or equivalent experience and or qualifications
Experience
* Familiar and competent with Microsoft IT packages, especially Word, Excel, and PowerPoint
* Extensive experience of working in a demanding/high intensity administrative role including organisational and problem- solving skills to oversee the successful delivery of projects
* Demonstrable experience of establishing administrative systems and procedures making improvements where necessary
* Experience of working within the NHS
Aptitude and Abilities
* Excellent verbal and written communication skills
* Ability to work to meet deadlines
* Ability to prioritise
* Good organisational skills
* Self-motivated and able to work without supervision
* Able to work as part of a team
* Welsh Speaker (Level 1) or willingness to work towards
Other
* Ability to travel around Wales in a timely manner as required
Values
* Flexible approach to work to meet the needs of the business
* Respectful and inclusive approach to all
* Willingness to work together as part of a highly performing team
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Workforce Transformation Psychological Therapies
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