Job summary
Kirton Lindsey & Scotter Surgery are looking to recruit an enthusiastic, committed, and highly motivated individual to join our friendly and supportive team.
This new role is to support both the Business Manager and the Operations Manager.
Main duties of the job
To support the Practice Business Manager in managing and coordinating all aspects of practice finances, optimizing efficiency and financial performance, and ensuring the practice achieves its long-term strategic objectives.
Supporting the Operations Manager to meet patient needs, business, and contractual obligations within an effective, safe, and supportive work environment. Through innovative working methods, drive to achieve NHS targets, and adapt to changes within a profitable, efficient practice environment.
About us
Kirton Lindsey & Scotter Surgery is a GMS, rural dispensing practice with approximately 10,500 patients, based across two sites in Kirton Lindsey and Scotter.
We have a CQC rating of GOOD.
We use SystmOne alongside Ardens and AccuRx online systems.
Our multidisciplinary clinical team includes 7 Doctors (4 partners and 3 salaried), 1 ANP, 1 NP, 1 Trainee ACP, Practice Nurses & HCAs, as well as Pharmacists, Physios, Business Manager, Operations Manager, and administrative staff across both sites.
Our doctors participate in GP training for GP Registrars, HYMS Students, and F2 Doctors.
We are part of North Lincolnshire South PCN.
Further info available on our website: https://www.kirtonlindseyandscottersurgery.co.uk
Details
Date posted: 21 May 2025
Pay scheme: Other
Salary: Depending on experience
Contract: Permanent
Working pattern: Part-time
Reference number: A4901-25-0002
Job locations: Kirton Lindsey Surgery, Traingate, Kirton Lindsey, Gainsborough, Lincolnshire, DN21 4PQ; Scotter Road, Scotter, Gainsborough, Lincolnshire, DN21 3SB
Job description
Job responsibilities
The core responsibilities of the Assistant Operations Manager/Bookkeeper include, but are not limited to:
1. Assist in overseeing daily operations, ensuring staff meet responsibilities.
2. Ensure compliance with CQC standards.
3. Manage non-clinical staff directly.
4. Assist with HR legislation, contracts, appraisals, inductions, disciplinary, and grievance procedures.
5. Maintain consistency across sites.
6. Review and update practice policies and procedures.
7. Help ensure NHS contractual compliance.
8. Support marketing efforts.
9. Handle complaints timely and escalate when necessary.
10. Review income and expenditure, rectify inaccuracies, inform the Business Manager.
11. Ensure timely invoice payments.
12. Manage petty cash and cheque systems.
13. Administer Practice and Pharmacy Accounts.
14. Process invoices, receipts, payments, complete VAT returns, reconcile bank and loan statements, liaise with accountants.
15. Administer payroll, NHS and NEST pension schemes.
16. Present high-standard monthly financial reports and forecasts.
17. Maintain financial controls and inform management of legislative changes.
18. Coordinate with ICB for resource allocation.
Additional duties include deputising, handling finance contacts, participating in audits, and attending management and external meetings. Full job description available upon request.
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