Description BankservAfrica form part of the South African National Payments System and are a trusted partner of the financial industry, including banking institutions, and therefore require that employees adhere to unwavering standards of honesty and transparency in performing their duties. PURPOSE The primary objective of this role is to ensure efficient, effective, and uniform processes for the procurement of Information, Communication and Technology products and services within the BankservAfrica. To establish a sustainable and systematic approach to strategic procurement, while overseeing the procurement cycle. Plan, direct and coordinate the purchase of products and services as well as proactively support BankservAfrica to drive ongoing standardization. To provide advice and support in the development and implementation of procurement planning and associated service delivery processes, methods, and techniques, enabling the procurement of products and or services in the CIO Department You will engage with the following stakeholders: - Business Owners in Facilities Management and Facilities Management Head - Facility Landlord where applicable; - Project teams; - Human Capital ; - Procurement; - Finance ; - Legal, Risk and Compliance; - Suppliers; - Shareholders; and - Executive Team Your key responsibilities include: - Develop commodity strategies, category plans and commercial solutions aligned to "best in class" business drivers for delivering specific components thereof. - Develop a fact-base to appropriately understand market analytics and category dynamics, these include Total Cost of Ownership (TCO) models, comparative analysis, spend analysis, trend analysis, risk analysis, benchmarking etc. - Develop comprehensive business cases in order to support strategies for approval by senior stakeholders such as Head of Procurement and Facilities Management. - Work with identified business area to embed and ensure compliance to the Group Procurement Policies. Assist Business Managers and / or Business Unit Head in delivery of commercial and contractual elements through commercial negotiations, leading to awarding contracts. - Ensure all financial, risk, strategic and commercial considerations are optimised using due diligence checks, best in class strategies and general market knowledge - Ensure sustainable savings by identifying opportunities and delivering benefits against all targets through effective cost reduction, cost avoidance and revenue generation opportunities. Introduce Value Add and Value Engineering (VAVE) initiatives that will contribute to savings and maximize value. - Report on performance against targets for benefits realization by extraction of data through MI. - Devise methods to optimize processes and eradicate waste to drive value throughout the supply chain. Introduce innovation that will add strategic benefit through mutual relationships and synergies by working with the internal customer (business units) and third-party suppliers. - Delivery of effective contract management will include - - Service delivery management: ensuring that the service is being delivered as agreed to the required level of performance and quality by working timeously and to agreed deadlines. Create and maintain relationship to keep business engagements cordial. Optimise the efficiency, effectiveness and economy of the service or relationship described in the contracts, by balancing costs against risks and actively managing the contractual relationship. - Transactional Integrity: Ensure transactional integrity is adhered to for each step in the P2P process and all transactions are in line with company compliance and policies by reviewing the monthly reporting and working with the allocated business units. Ensure that all contractual information is loaded onto SAGE (Procurement Platform) for each deal that is completed prior to benefit sign off, as per the agreed Sourcing Process (sign off will not occur unless this is done). Address all enquires to add resolution related to supplier payments and invoicing. - To support the organisation in achieving its strategic objectives by interpreting and influencing both the external and internal environments and by creating positive relationships with stakeholders through the appropriate management of their expectations and agreed objectives. - Positioning stakeholders according to the level of influence, impact, or enhancement they may provide to the business or it's projects. - Recognize and acknowledge stakeholder's needs, concerns, wants, authority, common relationships, interfaces and align this information with the overall delivery strategy. - Ensure communication standards are transparent, honest, and open with stakeholders, - Governance and Compliance: Ensure that all governance and compliance related requirements are adhered to from company and statutory perspectives as requested and reported by the Compliance team throughout the year. Ensure that all targets against governance and compliance are met and maintained by reviewing the monthly reporting and working with the allocated business units. Complete all training requirements in order to understand requirements against governance and compliance - To support the organisation in achieving its strategic objectives by interpreting and influencing both the external and internal environments and by creating positive relationships with stakeholders through the appropriate management of their expectations and agreed objectives. - Positioning stakeholders according to the level of influence, impact, or enhancement they may provide to the business or it's projects. - Recognize and acknowledge stakeholder's needs, concerns, wants, authority, common relationships, interfaces and align this information with the overall delivery strategy. - Ensure communication standards are transparent, honest, and open with stakeholders, - Governance and Compliance: Ensure that all governance and compliance related requirements are adhered to from company and statutory perspectives as requested and reported by the Compliance team throughout the year. Ensure that all targets against governance and compliance are met and maintained by reviewing the monthly reporting and working with the allocated business units. Complete all training requirements in order to understand requirements against governance and compliance - Manage and maintain good stakeholder relationships - Understand customer needs and supplier contribution and utilize to drive optimal operational results - Achieve all targets related to BBBEE and transformation through due consideration in the processes of procuring products and services where required. - Ensure procurement compliance with BEE objectives Create and set BEE targets to develop, implement and manage BEE policies, procedures, and initiatives in line with legislative and compliance requirements (e.g., the DTI Construction Sector Codes, Employment Equity Act, in respect of the Group BEE ownership, Social Economic Development as well as Preferential Procurement and Supplier Development commitments). - To manage and develop Group Supplier Development programs were required. - Partner with the business units to manage and develop skills development strategies to ensure the appropriate spend is focused in the right category and spend areas - Policies and procedures: Develop, amend and implement relevant policies and procedures - Compliance: Ensure compliance with relevant policies & procedures, regulation and legislation - Risk: Ensure risks are reported on and mitigated - People Processes: Manage employees through the employee lifecycle including, recruit, manage performance and reward - People Development: Build a high-performance team through regular individual and team engagement sessions. Identify talent, coach, and develop to ensure talent retention QUALIFICATIONS / KNOWLEDGE • BCom degree or equivalent certification related to Procurement, Supply Chain or Purchasing and Supply • 7-10 years in a Sourcing environment with focus on the following Facilities Managementcategories: Hard Services, Soft Services, Outsourced Services, Occupational Health and Safety (OHS), Environmental, Social and Governance (ESG) and any services provided by the Landlord of the facility where relevant. • Proven track record of delivery and achievements in Category Management, Strategic Sourcing, Contract Management and Supplier Relationship Management. The individual must be able to undertake Category Planning resulting in a Category Strategy, have strong negotiation experience in the Facilities Management category, and good skills in managing such relationships with Facilities Management service providers. • CIPS qualification • Experience in the financial services industry • Local and International facilities management related sourcing, contract and supplier management experience EXPERIENCE • A minimum of 7-10 years’ relevant experience in the Services Financial Services Sector • A minimum of 5-7 years’ financial services experience Knowledge & Skills • To provide advice and support in the development and implementation of procurement planning and associated service delivery processes, methods, and techniques, enabling the procurement of company goods and or services in compliance with org. policy for Hard Services, Soft Services, Outsourced Services, Occupational Health and Safety (OHS), Environmental, Social and Governance (ESG) and any services provided by the Landlord of the facility where relevant • Managing complex sourcing events for Hard Services, Soft Services, Outsourced Services, Occupational Health and Safety (OHS), Environmental, Social and Governance (ESG) and any services provided by the Landlord of the facility where relevant • Detailed knowledge of the characteristics of Facilities Management and associated services. • Experience in authoring, administering, negotiating, initiating, and terminating contracts with regards to Facilities Management suppliers • Knowledge of IT strategies and industry trends • Knowledge of planning, scheduling, and project/deal control • Experience handling large Facilities Management commercial procurement deals. • Provide analysis, guidance, and assistance on a variety of technologies and Facilities Management categories • Stakeholder Management • Communication Skills • Customer focused • Intermediate knowledge is required a of all Microsoft desktop applications such as Word, Excel, and PowerPoint