Office Administrator (Maternity cover)
FTC (-month contract)
Part-time ( hours)
Plymouth (Office-based)
About us
Hoare Lea is a human-centric and planet-conscious engineering consultancy. We offer intelligent and sustainable solutions to complex design challenges for the built environment throughout the UK and further afield.
We provide a wide range of engineering and consultancy services, including acoustics, air quality, building services (MEP), fire, lighting, security and sustainability to name but a few. Together, our highly skilled teams use technical expertise and problem-solving skills to bring buildings to life. We ensure that whatever the building, its design is outstanding, and its operations meet the needs of the communities it serves.
We are as committed to providing an environment where everyone can realise their unique potential. So, in joining Hoare Lea, you will experience a business that enriches your knowledge, supports your wellbeing, and welcomes your individuality. We offer an extensive benefits package, including private medical cover, electric vehicle salary sacrifice scheme, stock options, and up to days of annual leave.
Whatever your ambitions or circumstances, our aim is to enable everyone to develop their knowledge, give their best, and enjoy what they do.
About the role
We have a brand-new opportunity for an Office Administrator to join our team based in Plymouth.
This position provides essential support to the Office Manager, assisting the engineering and management teams within our busy Plymouth office and plays an integral part of the administration and management team. The role will involve assisting with the coordination of bid submissions for some of the most exciting projects in the industry to achieve contract wins as well as supporting with the day to day running of the office and events. Administrators have a good overview of their responsibilities - covering reception and ensuring visitors are welcomed positively are key duties.
In this key and varied role, you can expect to:
1. General office administrative duties to include managing incoming calls, meeting and greeting visitors, monitoring and actioning incoming email enquiries.
2. Diary management including organisation of internal / external meetings, booking ad-hoc travel and accommodation requirements.
3. Stationery and office stock ordering and management.
4. Preparing creative content and associated material to formulate and help coordinate bid responses.
5. Ensuring punctuality of submissions as per tender processes and deadlines.
6. Ensuring adherence to Hoare Lea brand standards.
7. Support in managing key tender portals, registrations, digital marketing channels and updating company information as required.
8. Provide general administration support to engineering teams and Coordinators, including proof-reading, preparing, and formatting reports and ad-hoc documents.
9. Work collaboratively with the wider office and central teams.
About you
To be successful in this role you’ll need:
10. Excellent IT skills, proficient in MS Outlook, Word, Excel and PowerPoint
11. Attention to detail
12. Flexibility is key
13. Ability to prioritise and organise a varied workload
14. Good team spirit, desire to take part and get involved
15. Ability to remain confidential and show integrity
16. Confident communicator in both written & verbal
17. Good interpersonal skills with a good degree of commercial awareness
18. Ability to manage expectations
19. Calm & patient disposition
20. Ability to prioritise high volumes of work from a multitude of sources to meet deadlines while maintaining the highest quality standards
21. An interest in digital marketing/marketing would be beneficial
22. Experience with formatting, reviewing, and proofreading of materials for content and grammar
23. Proven experience as an Administrator in a previous role and understanding of industry knowledge is desirable.
24. Coordinating the onboarding process for new starters