Job Title: Personal Assistant
Contract Length: 12 months (Possibility for extension)
Location: Paddington, London fully on-site
Key Responsibilities
* Personal and admins assistant for an Engineering Corporate Stakeholders
* Carrying out general administrative/secretarial duties assisting with Microsoft Office Systems (Word / Excel / Powerpoint / Sharepoint).
* Assisting with diary/calendar management.
* Scheduling meetings and arranging travel through the corporate Amex system.
* Processing team expenses through Concur system.
* Covering telephones: answering general calls into the department and rerouting to appropriate team member (various departments & other sites), taking messages
* HR admins - maintaining holiday and sickness records and inputting into holiday and payroll system.
* Reporting faults to IT and acting as liaison.
* Compliance admins support
* Information point for company policies (travel, expenses, entertainment).
* Maintaining document management systems (office related)
* Training new and existing staff on systems (as required).
* Booking external training courses and managing related subscriptions/invoices.
* Providing support and cover for other office staff.
Critical Skills and Knowledge Required
* Ability to work on own initiative with minimal supervision.
* Able to prioritise and organise own workload to be able to deliver against deadlines.
* Knowledge of and high level of capability working with Microsoft systems, Ariba (invoicing/payment), Concur (expenses), AMEX (travel) or similar applications.
* Polite, professional, customer-orientated manner.
* Ability to represent the department to internal and external clients.
* Excellent English communication skills (both written and verbal).
* Excellent interpersonal skills to be able to liaise effectively at all levels.
Qualifications and Education
Minimum Maths and English at GCSE or equivalent.
Preferably educational experience beyond A-level or equivalent.
Experience Required
Demonstrable experience working in a similar role with an administrative focus.
Experience of organising and providing administrative assistance in an office environment and managing a small office.
#J-18808-Ljbffr