Job Description
Procurement and Contracts Officer (Interim)
Purpose of the Job
To provide Procurement and Contract related support and advice to colleagues at all levels of the organisation.
Key Responsibilities
Corporate
* Provide expertise on all matters relating to Procurement and Contracts, offering advice and guidance to staff at all levels.
* Contribute to the goals of the organisation as a member of the Procurement and Contracts Team within the Contracts, Partnerships and Procurement Directorate.
* Take personal responsibility for ensuring excellent services are provided to internal and external customers.
* Collaborate positively with colleagues across services and with external partners.
Service
* Provide subject matter expertise and support to staff at all levels of the organisation.
* Make routine decisions regarding issues and processes within the area of expertise.
* Maintain a high level of subject matter expertise, keeping up to date with relevant legislative or regulatory changes.
* Assist with the preparation and execution of Procurement processes with a focus on writing contracts.
* Assist with drafting contract documentation and updating draft contract templates as necessary.
* Review supplier and framework terms and conditions, negotiating where required to ensure compliance with organisational policy, mitigate risk and safeguard the organisation.
* Undertake other reasonably determined duties and responsibilities commensurate with the grading of the post.
Skills, Knowledge, Attributes
Education
* Good standard of education.
* Procurement and/or Contracts related qualification, demonstrable work experience or willingness to undertake subject specific training.
* Understanding of safeguarding issues commensurate with the role.
Experience
* Experience in a similar role within an organisation of comparable scale and complexity.
* Demonstrable track record of providing an efficient, effective, confidential and professional service.
* Experience in Procurement and/or Contracts, preferably within a local government setting.
* Experience of drafting and reviewing contracts and supporting the full contract lifecycle.
Knowledge & Skills
* Strong interpersonal and communication skills with the ability to establish positive working relationships with stakeholders and partners.
* Confident communicating at all levels within and outside the organisation.
* Proven IT skills using MS Office and service specific software to a high standard.
* High attention to detail.
* Understanding of financial and procurement processes and current issues facing local government.
* Well organised and able to cope with heavy workload, planning ahead and managing changing demands.