Position: Project Secretary
Location: 3-4 months Initial Training in Kingston upon Thames (accommodation provided)
Project Location: Talacre in Wales
Start Date: June 2025 - End 2028
Contract Position: Full Time (37.5 hrs/week) | PAYE
Airswift are recruiting for a global leader in engineering and construction for major energy and infrastructure projects.
We are seeking a highly organised and Project Secretary to join the Project Management Department. You will play a critical role in supporting the Liverpool Bay Project by ensuring smooth day-to-day operations and delivering exceptional secretarial and administrative support to both the Project Team and the Client.
Your Responsibilities Will Include:
* Managing incoming calls and welcoming visitors in a professional manner
* Drafting, formatting, and managing correspondence and internal communications
* Organizing physical and digital project documentation using integrated systems
* Preparing reports, presentations, and project-related materials
* Attending meetings, taking minutes, and preparing detailed reports when needed
* Coordinating international travel, including complex itineraries and visa processing
* Managing office supply orders and ensuring an efficient working environment
What We're Looking For:
* Experience: Previous experience in a Project Secretary or similar role in an international setting. Experience in the energy, engineering, or infrastructure sectors is a strong plus
* Languages: Fluent written and spoken English; additional languages are a bonus
* IT Skills: Proficiency in the Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
* Organizational Skills: Strong attention to detail, ability to prioritize, and manage multiple tasks efficiently
* Flexibility: Willingness to work from Kingston upon Thames for the first few months then transition to Talacre. 5 days in the office in Talacre.