Office Manager & Personal Assistant to the Owner
Location
Office-based role (full-time)
About the Role
We are looking for a highly organised, proactive and reliable Office Manager who can take full ownership of all administrative operations while also acting as a Personal Assistant to the company owner. This is a key position within a growing construction/development business where no two days are the same.
You will be the go-to person for everything in the office — from administration and procurement to diary management and travel bookings.
Key Responsibilities
Office Management & Administration
* Oversee the day-to-day running of the office.
* Manage incoming calls, emails, post and general enquiries.
* Maintain physical and digital filing systems.
* Manage office supplies, stationery, kitchen items and general facilities.
* Organise meetings, prepare agendas, take minutes and follow up on actions.
* Assist with basic bookkeeping tasks (invoices, expenses, purchase orders).
* Order materials and equipment for construction sites, liaising with suppliers and tracking deliveries.
* Support project teams with admin duties and documentation.
* Coordinate with subcontractors, suppliers and external stakeholders when needed.
Personal Assistant Duties
* Full diary management for the owner: scheduling meetings, calls and appointments.
* Book flights, accommodation, transport and plan full travel itineraries.
* Manage email inboxes, draft responses and organise communications.
* Prepare documents, briefs, reports and presentations.
* Carry out research and complete ad-hoc projects for the owner.
* Organise client visits, events, meetings and occasional site tours.
* Handle confidential information with complete discretion.
Skills & Experience Required
* 3–5 years’ experience in an Office Manager, PA or Executive Assistant role (construction/property industry experience preferred but not essential).
* Excellent organisational and multitasking abilities.
* Confident communicator with strong written and verbal communication skills.
* Proactive problem-solver with a “can-do” and hands-on attitude.
* Strong IT skills: Outlook, Word, Excel, online booking systems.
* Able to prioritise tasks and manage a fast-moving workload.
* High level of accuracy and attention to detail.
* Ability to work independently and take initiative.