Head of Department's Office Administrator
Join to apply for the Head of Department's Office Administrator role at Cambridge Service Alliance
The Department of Geography is seeking an experienced and motivated Head of Department's Office Administrator to provide comprehensive support to the Head of Department (HoD) and contribute to the efficient day-to-day running of the Department.
The postholder will manage the Head of Department's office on a daily basis, including maintaining a busy diary, arranging meetings and appointments, preparing correspondence and reports (often of a confidential nature), and responding to a wide range of queries with professionalism and discretion.
The postholder works with the HoD to manage committee membership, academic induction, mentoring, probation and sabbaticals. The role also involves finding and analysing information to support decision-making, as well as liaising closely with the Business Operations Manager (BOM), Assistant Departmental Administrator (ADA), academic and professional services staff, other University offices such as the Academic Division and School of Physical Sciences, and external bodies.
In addition to supporting the HoD, the post holder will undertake specific duties that contribute to the wider work of the Department, including co-ordination of committee memberships and other positions of responsibility; administration of the Department's Visiting Scholar programme and academic travel fund, and oversight of the General Office.
We are looking for a flexible and reliable team player with excellent communication and interpersonal skills. The successful candidate should be highly organised, able to prioritise their workload and capable of working to tight deadlines, as well as having the ability to handle sensitive and confidential material appropriately. The role requires accuracy, attention to detail, and the ability to work both independently and collaboratively. Excellent IT skills MS Office (Word, Outlook, Teams, Excel, SharePoint) and HND, HNC, level 4/5 vocational qualification or equivalent level of practical experience, are essential.
Experience of committee work, with the ability to draft agendas and papers, to minute formal meetings and manage resulting actions, as well as experience of working in an administrative capacity in an academic environment, would be an advantage.
For more information, please refer to the Further Particulars link at the bottom of this page.
Click the 'Apply' button below to register an account with our recruitment system (if you have not already) and apply online.
If you have any questions on the application process and/or the role, please email Mrs Alessandra Uomo, HR Coordinator, at hr@geog.cam.ac.uk.
The closing date for applications is 9 November 2025.
Interviews are expected to take place in Cambridge on w/c 24 November 2025.
Please quote reference LC47429 on your application and in any correspondence about this vacancy.
The University actively supports equality, diversity and inclusion and encourages applications from all sections of society.
The University has a responsibility to ensure that all employees are eligible to live and work in the UK.
Apply online
#J-18808-Ljbffr