Department:
Office Administrator
Location:
Croydon
Compensation:
£29,952 / year
Description
Office Administrator – Full time
£29,952
Croydon, Surrey
One year maternity cover contract
We are looking for an Office Administrator to join our Head Office team in Croydon, starting in October 2025. In this varied role, you'll provide essential administrative support to our business services and senior management team, ensuring the smooth day-to-day running of our office.
We're seeking someone who is proactive, organised, and eager to learn. You'll need to be comfortable prioritising tasks and working independently, while also contributing to the wider team. An interest in finance would be an advantage, as the role includes opportunities to gain experience in payroll and financial systems.
This is a great opportunity for someone who enjoys variety, takes pride in their work, and is looking to develop their skills within a supportive and collaborative environment.
This is a fixed term contract for a year to cover a period of maternity leave.
Hours & Salary
pm Monday – Friday
Office-based Monday to Thursday, with the option to work from home on a Friday.
£29,952
Key Responsibilities
In this role, you will play a vital part in supporting our Head Office and wider business teams, with responsibilities across administration, finance, and HR support.
Administration
* Oversee day-to-day office administration, working closely with the Business Services and Head Office team to ensure the smooth running of operations.
* Manage ordering and distribution of stationery, uniforms, consumables, and marketing materials for nationwide teams, keeping accurate records of all expenses.
Finance
* Coordinate appropriate cost recharges and raise supplier purchase orders when required.
* Process supplier payments and self-employed invoices using our accounting software.
* Reconcile company credit card statements and staff travel expenses, ensuring accuracy and compliance.
* Assist the Payroll & Finance Executive with monthly payroll preparation.
HR Support
* Manage the onboarding process by adding new starters to our HR portals (Sage HR & PARiM), assigning the correct reporting lines, site, and holiday entitlement.
* Prepare employment contracts for new employees.
* Handle reference requests and provide references when required.
* Maintain accurate and up-to-date HR records, including staff data, site information, and compliance documents.
* Organise and file HR documentation such as right-to-work checks, return-to-work forms, and training certificates.
Skills, Knowledge and Expertise
To succeed in this role, you will bring previous experience in an office-based administrative or support position, along with the following:
* Strong organisational and time-management skills, with the ability to balance multiple priorities.
* Solid IT proficiency across both PC and Mac, including confident use of Microsoft Word and Excel.
* Experience working with databases; familiarity with systems such as Sage, PARiM, or Twinfield would be an advantage.
* Excellent written and verbal communication skills.
* A flexible, adaptable approach and the ability to work independently to meet deadlines.
* Strong analytical skills, with the ability to research, interpret, and present information clearly.
* High attention to detail and accuracy in all tasks.
* Discretion and a sound understanding of confidentiality requirements.
* A collaborative mindset, strong interpersonal skills, and a positive "can do" attitude.
Benefits
* Contributory Pension Scheme
* Life Assurance
* Laptop and mobile phone
* Office based (Croydon HO) with working from home once a week on a Friday
* Wellness scheme, including a 24-hour confidential helpline, virtual / telephone GP
* Access to discounts and deals across multiple businesses