To support the VAT Team in obtaining data from clients and to prepare it prior to project reviews being completed. Once the reviews are complete, undertake work to resolve any technical queries with suppliers and clients and record the results to maintain audit trails. Prepare VAT reports for clients from the templates provided. Resolve and respond to VAT helpline queries. Assist with marketing and business development opportunities.
Discuss and agree the scope of VAT compliance projects with managers
Agree plans for each client to request and obtain data
Prepare data for project reviews
Consult with project managers on the status of projects
Help gather supporting evidence for VAT claims
Contact clients and suppliers to resolve VAT queries
Produce VAT reports
Complete NHS VAT Compliance services
Complete NHS VAT Advisory services
Support project managers with technical helpline queries to research and draft responses
Develop technical knowledge by reading relevant NHS VAT legislation and HMRC updates
Raise client invoices and record on the business schedule
Consult with clients regarding outstanding debts and agree expected payment dates
Update the status of scheduled and completed projects on the client project schedule
Manage and administer the client files and folders on the network
Develop client relationships and acquire an understanding of the client's business
Assist the team with its business development objectives to undertake research to identify targets
Provide the VAT team with marketing support e.g. arrange sponsorship for NHS conferences
Contact target clients and maintain schedules detailing the outcomes
Schedule target client meetings and attend with project managers where appropriate
Research and identify when target client VAT contracts are due to end and go out to tender
Produce Engagement letters and quotations using templates provided
QE Facilities (QEF) is a wholly owned subsidiary company of Gateshead Health NHS Foundation Trust (GHNT), based in the North East of England.
We provide a range of non- clinical services to GHNT and other NHS organisations. Our services include: estates, facilities services, procurement, medical engineering and devices, endoscopy decontamination and sterile services, transport, out-patient pharmacy, and prevention & management of violence & aggression training (PMVA).
In addition we provide consultancy services, advising clients on all aspects of establishing a subsidiary company within an NHS body to the provision of VAT compliance advice.
QE Facilities work to their own Terms and Conditions and these are not the same as Gateshead Health NHS Foundation Trust Terms and Conditions. This is not an Agenda for Change Pay Rate.
Contracted-out Services
* Carry out reviews of Revenue Expenditure
* Request client data quarterly – Revenue Expenditure
* Ensure the data received is in the correct format
* Create the appropriate folders on the network, and file the data
* Prepare the data to be ready for review
* Once the reviewed data is returned, input into a report template
* Action any client or supplier queries
* Request any copy invoices required
* Carry out research on supplies and services to resolve queries
Capital Expenditure
* Carry out reviews of Capital Expenditure
* Request client data – Cost breakdowns, drawings and payment records
* Create the appropriate folders on the network, and file the data
* Input data into a capital review template
* Ensure the values balance once entered
* Action any client or supplier queries
Income Reviews
* Carry out Income reviews
* Request client data annually
* Ensure the data received is in the correct format
* Create the appropriate folders on the network, and file the data
* Prepare the data to be ready for review
* Action any client or supplier queries
Business Activity / Partial Exemption
* Carry out Business Activity and Partial Exemption reviews
* Request client data annually
* Ensure the data received is in the correct format
* Create the appropriate folders on the network, and file the data
* Prepare the data to be ready for review
* Action any client queries
Helpline Queries Support
* Carry out research for helpline queries
* Drafting written responses for discussion
Debtors
* Raise invoices each month
* Update the Business Schedule to record invoices raised
* Chase outstanding debts each month and obtain expected payment dates
* Help resolve any client queries to enable payment of debts
Marketing
* Assist with all aspects of overseeing the production of marketing materials
* Co-ordinate the timely production of marketing materials for conferences and events
* Co-ordinate sponsorship of conferences and events
* Ensure sponsorships are paid on time and accommodation is booked for the events
Business Development
* Try to secure appointments with target client decision makers
* Send VAT updates to clients and target clients
* Produce proposals for target clients utilising existing templates
* Assist in the completion of tender documents