Legal Executive (Employment Team)
Location: Glasgow
Hours: 35 Hours, Monday to Friday
We are seeking a confident and organised individual to support our busy Employment Law team. This is an exciting opportunity to join a dynamic department where no two days are the same.
At BTO, you will be part of a collaborative and supportive environment where your contributions are valued. We offer:
* Ongoing mentoring and development
* Opportunities for progression within a well-established, forward thinking firm
* Hybrid/flexible working arrangements (where applicable)
* A friendly and inclusive team culture
* A competitive benefits package
Key responsibilities include:
Client interaction:
* Handle incoming calls from existing and prospective clients with professionalism
* Confidently convert enquiries into instructions, including discussing appropriate fee packages
* Manage client onboarding via the Amiqus system, ensuring conflict checks and compliance requirements are met
Billing and compliance:
* Prepare fees and assist with monthly billing in line with firm guidelines
* Support fee earners in managing work in progress and aged debts
Administrative support:
* Provide digital dictation support using Diktamen
* Typing, document production and file management with a high level of accuracy
* Meet and greet clients and provide a professional first impression of the firm
Tribunal and document preparation:
* Collate and prepare bundles for Employment Tribunal proceedings
* Proficiency with Adobe for document compilation and editing is essential
Diary and team support:
* Manage team diaries, arrange appointments and schedule meetings
* Provide general support to fee earners to improve workflow and efficiency
You will provide general support to fee earners to improve workflow and efficiency. To be successful in this role, you should have previous experience as a legal executive, legal secretary or similar role, ideally within an employment law setting. An excellent telephone manner and strong client care skills are essential, as is the confidence to discuss fees and convert initial enquiries into instructions. You must be proficient in Microsoft Excel, Adobe and other relevant software packages. Strong organisational skills are key, along with the ability to multitask and prioritise effectively under pressure. We are looking for someone who is detail oriented, efficient and brings a proactive, innovative approach to supporting the team. You should be a team player who is adaptable and keen to contribute to ongoing improvements within the department.
To apply, please submit your CV along with a covering letter including details of your salary expectation.