Role:
Executive Assistant
Salary: £21,714.44-£30,000 per annum
Location: Sheffield
Hours: Full time – Hybrid working
Benefits:
1. Company pension
2. Employee discount
3. Free parking
4. Life insurance
5. On-site parking
6. Referral programme
7. Sick pay
8. Store discount
9. Work from home
Core Responsibilities will include:
Meeting Management
10. You will arrange all SLT meetings and any required ad hoc meetings for the SLT, providing effective administration, arranging travel and ensuring related diary management.
11. You will support each member of the C-Suite to prepare for and following relevant meetings to ensure robust management of actions arising from each meeting.
12. Prepare any Draft, proofread, and edit correspondence, presentations, and other documents as needed.
Diary Management and Travel
13. Make all travel arrangements for employees, including both domestic and international travel.
14. Be the subject matter expert for all company travel bookings, helping others to understand policy and booking processes and managing the relationship with our appointed Business Travel partner.
15. Be responsible for the effective diary management of SLT members, arranging meetings and ensuring privacy and confidentiality at all times.
Company Events
16. You will organise and coordinate board visits and meetings and other international visits.
17. You will help with organising and communicating events linked to our People and Culture programme.
18. You will help with develop a technology to bring people together across our multi-site organisation.
Special Projects
19. You will have the opportunity to be involved with a wide range of diverse project work. For example, within our Corporate Social Responsibility programme, our Sustainability Programme or our People and Culture programme
20. Social Media Management
21. Legal – T&C’s review and contract review
Skills Required:
22. Proficiency in using Google Suite and other office software applications
23. Strong clerical and organizational skills
24. Excellent phone etiquette and communication skills
25. Ability to type accurately and efficiently
26. Familiarity with computerized systems such as QuickBooks is a plus
27. Attention to detail and ability to prioritize tasks effectively
28. Proven experience in data entry and administrative tasks