Overview
This is a specialist HR role providing guidance on recruitment, employee relations and general administration duties. The role serves as a trusted resource to manage HR day-to-day queries. Reporting to the People Partner (NI).
Hours: 35 hours per week (5 days Monday – Friday). Hybrid working. Contract Type: Permanent. Salary: £31,438.
The Role
The P&O Specialist will be a key member of the People and Organisation Team, reporting to the People Partner in NI. The successful candidate will be responsible for a suite of general specialist HR duties and will support a culture of continuous improvement by being service oriented and deploying best practice HR initiatives across the organisation.
Key Areas of Responsibility
* Talent Acquisition / Recruitment
o Understand staffing requirements from workforce planning discussions
o Manage the end-to-end recruitment cycle: job descriptions, advertising vacancies, sourcing, screening, coordinating interviews and ensuring a positive candidate experience
o Conduct reference checks and background checks
o Extend job offers
o Manage the onboarding process for all new hires
o Ensure accurate employee records are maintained on the HRIS system BambooHR
o Ensure recruitment activities adhere to legal requirements and company policies
o Track and report on key hiring metrics
o Collaborate with ROI colleagues on employer branding and recruitment strategy development
* Employee Relations
o Support the People Partner in managing grievance, disciplinary and conflict resolution processes
* People & Organisation (P&O) Specialist
o Provide advice, guidance and coaching to managers on workplace issues in line with legislation and best practice
o Provide advice, guidance and support to managers and employees, explaining procedures and policies in a timely and effective manner; escalate to the People Partner when required
o Provide support for investigations, grievance and disciplinary meetings (e.g., taking minutes, producing letters)
o Assist in the development and updating of HR procedures and policies in line with evolving legislation; ensure policies and practices are compliant with jurisdictional legislation
* General Administration
o Process new hires, exits, probation, absence, and holiday/status changes accurately on HRIS systems (BambooHR and Softworks)
o Ensure efficient use of HRIS systems to meet organisational goals
o Support the monthly payroll process
o Provide HR data for and prepare management information reports and documents
o Prepare, review, interpret, analyze and approve a variety of HR data and reports, then make recommendations
o Contribute to projects that support digital transformation
* Learning and Development
o Support the cross-border L&D team to coordinate and administer mandatory training in NI
o Communicate and follow up with managers in NI to ensure attendance at training
o Support the L&D cross-border team to maintain high-standard training in NI
o Assist in the delivery of organisational training / inductions when required
o Assist in maintaining training records on Depaul’s learning management system
Person Requirements
Education & Experience
* 3rd level qualification in a HR, Business or related field is essential
* A minimum of 2-3 years’ experience in a role with HR generalist responsibilities
Skills
* Excellent oral and written communication skills with the ability to tailor HR communications to the audience
* Creative and energetic with the ability to work on own initiative
* Excellent time management and ability to balance a varied workload and prioritise
* Excellent negotiating, influencing and people skills
* Excellent numerical and analytical skills
* Experience working in a team
* Proficiency in using HRIS systems for data entry, reporting and maintaining accurate employee records
* Proficiency in data literacy, including Excel or HR Analytics tools to interpret key HR metrics
Knowledge
* Knowledge and demonstrable experience of the full recruitment cycle involving multiple campaigns is essential
* Direct experience in managing employee relations issues and providing advice, support and guidance to managers is essential
* Understanding of NI employment law and legislation is essential
* Understanding of grievance and disciplinary procedures is essential
* Experience in basic compensation analysis and benchmarking is desirable
* Experience supporting the L&D function is desirable
* Applications for this post will close on 3rd November
Seniority level
* Associate
Employment type
* Full-time
Job function
* Human Resources
* Industries: Non-profit Organizations
Note: This description excludes unrelated job board copy and postings to focus on the role’s responsibilities, qualifications and expectations.
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