Job Description
Facilities Team Assistant – Join a Leading Global Hedge Fund
We are partnering with a fast-growing, high-performing hedge fund to recruit a Facilities Team Assistant for their London office. This is an exciting opportunity for someone with office or facilities experience who thrives in a dynamic environment and wants to contribute to a smooth, world-class workplace.
This firm is known for its entrepreneurial culture, rapid growth, and meritocratic environment. Joining the team means working alongside talented professionals while ensuring the office operates seamlessly for employees, clients, and VIP visitors.
What you’ll do
As part of the Facilities and Front of House team, you will support day-to-day operations across the London office, helping to maintain a professional, welcoming, and efficient environment. Key responsibilities include:
Reception and Front of House
* Welcome clients and visitors with professionalism and warmth
* Escort guests to meetings and provide refreshments as needed
* Maintain high standards across all client-facing areas
* Manage meeting room bookings and ensure rooms are prepared and cleared efficiently
Facilities Management
* Coordinate repairs, maintenance, and office services, liaising with vendors and contractors
* Support Health & Safety compliance, including visitor logs and security badges
* Order and replenish office and pantry supplies across London and Paris offices
* Manage mail, couriers, and office equipment servicing
* Process invoices and maintain vendor relationships
Team and Administrative Support
* Provide ad hoc support to Executive Assistants and the wider office team
* Assist with internal and external events, including logistics and catering
* Support travel arrangements and other administrative tasks as required
* Prepare reports, presentations, and documentation for facilities projects
* Cover for the Front of House Manager during absences
This role offers a fantastic chance to be at the centre of a thriving office, ensuring colleagues and visitors have a seamless experience while gaining exposure to a global hedge fund environment.