An opportunity has arisen to join a law firm in Chichester as an Office and Facilities Administrator to work on a full-time basis. You will be maintaining facilities and providing a welcoming environment to clients.
This position requires a blend of practical and organisational skills, alongside strong communication and IT skills, to ensure that all operational needs are met efficiently and clients receive a warm welcome.Office Administration duties:
Liaising with clients and completing ID checks.
Assisting in coordinating meeting rooms, ensuring they are maintained to a high standard.
Dealing with incoming and outgoing calls.
Assisting with post room duties.
Dealing with all enquiries with regards to Wills, Deeds and LPAs.
Scanning Wills.
Covering the reception to cover lunches when needed.
Facilities duties:
Ensuring the facilities meet the regulatory requirements.
Scheduling in appointments for inspections and repairs if needed.
Overseeing contractors.
Maintaining communication between management and contractors.
Desired skills and experience:
Experience working as a Legal Administrator or in a professional services background previously is essential.
High attention to detail and accuracy.
Strong IT skills with knowledge of working with Microsoft Word and Outlook.
What they offer:
This role is full time Monday – Friday – 9am – 5:15pm and office based.
Competitive salary depending on experience - £25,000 - £26,000.
Pension scheme.
Competitive holiday plus bank holiday