Company Secretarial Administrator
Department: Administration
Employment Type: Permanent - Full Time
Location: London UK
Description
To provide assistance to the Assistant Company Secretary and the Company Secretarial team as a whole in the delivery of high quality, professional company secretarial and corporate governance services to the business and to ensure a smooth operation of the Group and client's board and committee meetings. Be a team player and work closely with the Company Secretarial Assistant, providing cover in their absence.
Your New Role
* Working with the Company Secretarial team to schedule meetings, manage the CoSec calendar, and issue reminders for meeting papers to be submitted to the team.
* Book meeting rooms, order refreshments, organise attendance arrangements, and acting as the point of contact for related director/ member/ attendee queries (including IT access).
* Assist with the initial preparation of template agendas and other template documents involved in Board & Committee meeting support and maintain meeting attendance records.
* Assist with requesting and following up meeting papers and creating meeting packs.
* Filing contracts and signed minutes in accordance with Asta's procedures.
* Assist with updating the library of appropriate policies and procedures to achieve compliance with relevant regulatory and legal requirements and monitor adherence to the procedures.
* Provide administrative support to the team, as may be required from time to time.
* Provide cover for any team member in their absence if requested (which may include attending and minuting meetings) and provide assistance to other members of the team during busy periods
* Monitor enquiries and requests for support on any company secretarial or governance matters addressed to the CoSec team, forwarding these to CoSec Team members or responding where appropriate.
* (i) File and locate contracts for all Asta CoSec entities or any other documents on the document retention system on the shared drive; iii) maintain the contracts register; iv) act as liaison between Syndicate clients and internal legal team in responding to NDA queries.
* Prepare documents for filing at Companies House using Diligent Entities.
* Undertake any project work as requested by the Assistant Company Secretary.
* Assist the Assistant Company Secretary in maintaining good corporate governance for the Group including maintaining meeting attendance records, and reviewing/updating terms of reference and policies and procedures for Group companies as requested.
What You'll Bring to the Role
Key personal skills
* Good interpersonal skills - friendly and approachable with the ability to deal with colleagues and clients at all levels in a professional and diplomatic manner
* Demonstrable commitment to development of professional Company Secretarial career
* Self-starter - able to display initiative and work with a degree of autonomy
* Strong organisational and writing skills and attention to detail
* Integrity and discretion
* Flexible and team player
* Analytical - the confidence to question where appropriate in order to reach the core issue
Key technical skills, knowledge and professional qualifications
* Progressing, about to embark or completed ICSA Professional Programme
* Good working knowledge of company secretarial bread and butter" issues - (procedures for annual returns, appointment and termination of directors, issues and transfers of shares, directors and shareholder resolutions).
* Broad awareness of the Companies Act 2006, FCA/PRA and Lloyd's regulation and corporate governance
* Knowledge of Blueprint, Sharepoint and Diligent
* Strong working knowledge of all Microsoft Office packages, particularly Word
Benefits
Davies are committed to being a diverse and inclusive workplace. We welcome candidates of all genders, gender identity and expression, neurodiversity, sexual orientation, disability, physical appearance, body size, race, age, nationality, and belief (or lack thereof).
* Join us and enjoy our ever-evolving benefits, including but not limited to:
* Reward platform - discounts for over 800 retailers
* 25 days holiday (rising with service)
* Well-being centre
* Recognition programme
* Family friendly employer
* Pension - company contribution at 10%
* Life Assurance (10 x basic salary)
* Private medical with an annual health check
* Development, training, and professional qualification
* Employee volunteering programme