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Human Resources | Talent Acquisition Specialist
FA Bio is an agritech start-up company developing a revolutionary microbial biofungicides and biostimulants pipeline. Our technology has the potential to transform the way we grow food, making it more sustainable and efficient. We are a close-knit team of passionate individuals who are committed to making a positive impact on the world.
FA Bio has recently secured £5.3M and is now gearing up for growth. With commercial agreements in place, microbial candidates in field trials and plans to expand their capabilities, we are now growing our team to help deliver our impact goals. Hence, we are now expanding our team and are looking for an Operational Coordinator to join our growing business.
We are committed to promoting a diverse and inclusive workplace that harnesses personal development and focuses on excellence. We offer a range of family-friendly, inclusive employment policies, flexible working arrangements, etc., to support staff from different backgrounds and personal needs.
Job Title: Operational Coordinator
To support the growth of the business and with our commitment to enhancing the effective running of our operational activities, we are hiring for 2 Operational Coordinator positions. These are on-site roles. In these roles, the successful candidates will be responsible for supporting the Office Manager and Head of Operations with a variety of essential and wide-ranging tasks to ensure the smooth running of business operations. The ideal candidates will be competent in prioritising their workload, can manage multiple tasks in an organised and efficient manner and be an effective team player. The candidates will be self-motivated, organised, adaptable, an excellent communicator, friendly and trustworthy, and will have excellent attention to detail.
Reporting Line
Reports to the Office Manager
Competitive (dependent on experience)
Full-time position
* Generous EMI Options Scheme upon 1 year of service
* Cycle to Work Scheme
* Season Ticket Loan
* Free onsite parking
* Employee Assistance and Wellbeing Programme
* Enhanced maternity package and childcare support upon 1 year of service
* Death-In-Service life assurance, 4x annual salary
* Free onsite gym
* Subsidised canteen
Location
This is an on-site role.
Tasks & Responsibilities
These roles offer the opportunity to work flexibly across a range of operational and administrative areas, depending on business needs. You will be expected to adapt your focus as required, with responsibilities that could include:
* Manage all aspects of the procurement and purchase request process, including: requesting quotes from approved suppliers; generating and tracking purchase orders; coordinating and overseeing product deliveries (including collecting parcels from the delivery point using a trolley, processing them, and distributing to various locations); handling supplier invoicing processes; and addressing queries or issues related to purchase requests.
* Maintaining positive relationships with suppliers and keeping records up to date
* Tracking and reconciling credit card transactions and employee expenses
* Helping with month-end processes and bank reconciliations
* Tracking grant-eligible expenses and supporting claims
* Coordinating travel and accommodation arrangements
* Organising logistics for conferences and training
* Supporting facilities management, including organising repairs and maintenance, raising requests with the appropriate helpdesks and following through to resolution
* Supporting SporSenZ sampling campaigns, including packing, shipping and data entry
* Assisting with health & safety documentation, audits and record-keeping
* Coordinating regular checks (e.g. fire alarms, PAT testing, first aid kits) and logging compliance activity
* Supporting health & safety inductions and ensuring appropriate signage and equipment is in place
* Supporting lab operations, including inventory management and PPE availability
* Managing international and domestic shipments using a variety of couriers
* Supporting the marketing activity of the business including updating the website and posting on social media channels
* Supporting internal communications and wellbeing initiatives
* Assisting with document production
* Coordinate internal meetings, including scheduling, organising room bookings, and collating transcriptions and recordings
* Maintain internal records and filing systems
* Managing stationery and supply levels across offices
* Helping to maintain a tidy and professional office environment, encouraging a shared responsibility for office cleanliness (e.g. keeping box clutter under control, flagging untidy areas)
* Assist with the coordination of team events and quarterly board meetings
* Carrying out other finance, administrative or operational tasks as required
* Any other ad-hoc tasks to support the business
Experience Required
* At least 3 years of experience in a similar operational role
* Able to work independently and manage workload with minimal supervision
* Confident communicator, able to liaise with internal and external stakeholders
* Proficient in Microsoft Office and comfortable learning new systems quickly
* Must have the right to work in the UK permanently
* Experience in financial administration
* Knowledge of Xero, or a similar accounting software
* Involvement with procurement
* Experience working in a start-up or fast-paced small team environment.
* Knowledge of Monday.com
Skills
* Ability to perform tasks to a consistently high standard with exceptional attention to detail.
* Highly organised with the ability to prioritise workload, multitask, and work to deadlines.
* Self-motivated, reliable and capable of working independently.
* Excellent team player, respectful and embraces diversity.
* Effective communicator and empathic in an international environment.
* Excellent problem-solving skills, and ability to react quickly and adapt to the ever-changing business environment.
* Works efficiently under pressure and keeps things moving during periods of high activity.
* Maintains clear and accurate records.
* Applies sound judgment when handling operational or financial decisions.
If you are interested in becoming part of FA Bio’s team, please complete our application form which can be found directly here - https://wkf.ms/45Usx2H Please complete this before close of business on the 31st July 2025. The job reference is FA_JOB_051.
We look forward to hearing from you!
Seniority level
* Seniority level
Not Applicable
Employment type
* Employment type
Full-time
Job function
* Job function
Other
* Industries
Farming and Biotechnology Research
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