Job Introduction
* Administration Assistant
* 37.5 Hours per week
* Monday to Friday
* Up to £27,500
* Location is Manchester University NHS Foundation Trust, Oxford Road, Manchester, M13 9WL
Join Manchester University NHS Foundation Trust as an Administrative Assistant and play a vital role in ensuring operational excellence, governance, and compliance across our services. You will be instrumental in maintaining Sodexo’s performance, ensuring all contractual parameters within Schedules 14, 16, and 18 are met or exceeded, particularly within Soft Services. This role offers a dynamic opportunity to serve as a key communication link between operational leads, Sodexo teams, the Trust, and ProjectCo, fostering strong, collaborative relationships that drive service excellence and continuous improvement.
What You'll Do:
o Provide administrative support to Heads of Service (HoS) and Operational Leads, including managing schedules and correspondence
o Coordinate and support meetings, including booking facilities, preparing materials, and following up on action items
o Manage travel and hotel bookings for team members and visitors, ensuring smooth arrangements
o Maintain and update reports, databases, and documentation systems such as SharePoint, Power BI, and SmartSheet
o Support site visitors by coordinating itineraries, liaising with Service Managers, and ensuring high standards of hospitality. Ensure
o Ensure compliance with company policies and procedures, conducting audits and highlighting areas for improvement
o Handle communication tasks, cascading information effectively to internal teams and clients
o Assist with procurement activities, including ordering IT hardware, stationery, and managing stock levels
What You Bring:
o Previous experience of having managed a range of support functions with the ability to improve organisational effectiveness
o Proficient with Microsoft office applications (including Outlook, Word, Excel, Publisher, PowerPoint, Teams, Visio)
o Excellent numerical and verbal skills
o Excellent communication, organisational and administration skills, including editing and a keen attention to detail.
o Have worked in an environment where confidentiality is important
o Articulate and thorough, showing attention to detail
o Ability to be resilient and adaptable
What we offer:
Working with Sodexo is more than a job; it’s a chance to be part of something greater. You’ll belong in a company and team that values you for you; you’ll act with purpose and have an impact through your everyday actions; and you’ll be able to thrive in your own way. In addition, we also offer a range of resources, rewards and benefits for our colleagues and their families:
o Unlimited access to an online platform offering mental health and wellbeing support.
o Employee Assistance Programme to help with everyday issues or larger problems where you may need additional support, including legal and financial advice, support with work related issues or personal issues such as bereavement.
o Access to a free health and wellbeing app that provides rewards for maintaining a healthy lifestyle and includes access to a 24hr virtual GP and various other services.
o The Sodexo Discounts Scheme, offering great deals 24/7 (also open to friends and family) and/or the prepayment cashback card.
o Money Insights and financial benefits via the Salary Finance Platform.
o Save for your future by becoming a member of the Sodexo Retirement Plan
o A Death in Service benefit for colleagues who pass away whilst employed by Sodexo
o Opportunities to enable colleagues to grow and succeed throughout their career at Sodexo, including a variety of learning and development tools.
o Cycle to Work Scheme to help colleagues to do their bit for the environment whilst keeping fit.
o Volunteering Opportunities to enable all colleagues to help support worthwhile causes in our communities.
o Flexible and dynamic work environment
o Competitive compensation
o Full training and full protective uniform supplied.
Ready to be part of something greater? Apply today! Career progression for the caring profession.
Sodexo reserves the right to close this advertisement early if we are in receipt of a high volume of applications.
About Sodexo
At Sodexo, our purpose is to create a better every day for everyone to build a better life for all. As the global leader in services that improve the Quality of Life, we operate in 55 countries, serving over 100 million consumers each day through our unique combination of Onsite Food and FM Services, Benefits and Rewards Services and Personal and Home Services.
We are committed to being an inclusive employer. We are a forces friendly employer. We welcome and encourage applications from people with a diverse variety of experiences, backgrounds, and identities. We encourage our employees to get involved with our Employee Networks such as Pride, Sodexo Parents and Carers, Sodexo Disability, Ability network, So Together, Generations and Origins.
We’re a Disability Confident Leader employer. We’re committed to changing attitudes towards disability, and making sure disabled people have the chance to fulfil their aspirations. We run a Disability Confident interview scheme for candidates with disabilities who meet the minimum selection criteria for the job.
Click here to read more about what we do to promote an inclusive culture.
Sodexo Disability, Ability network, So Together, Generations and Origins.