Job Description
Contracts & Compliance Administrator
Location: Birmingham
Reporting to: Head of Contracts & Compliance
At Harvey Nash, we’re known for connecting brilliant people with great opportunities, and behind the scenes, our Contracts & Compliance team plays a critical role in making that happen. We’re now looking for a Contracts & Compliance Administrator to join our team and help ensure our contract and compliance processes run smoothly, accurately, and in line with legislation.
This is a great opportunity for someone who is highly organised, detail-driven, and comfortable working at pace in a professional services environment.
The Role
As a Contracts & Compliance Administrator, you’ll support the end-to-end management of contracts and compliance activity across the business. You’ll be responsible for drafting and maintaining contracts, ensuring full compliance for contractor placements, keeping systems accurate and up to date, and providing responsive support to internal stakeholders and contractors.
What You’ll Be Doing
Contract Management
* Drafting, reviewing, and issuing contracts for new placements, extensions, amendments, split margin and margin-only contracts, and permanent client terms
* Maintaining permanent terms and ensuring accurate, accessible records
* Processing contractor terminations in line with company procedures
* Maintaining complete and accurate contract histories within in-house systems
Compliance & Governance
* Ensuring all contractor placements meet compliance requirements, including onboarding and screening
* Managing Agency Workers Regulations (AWR) requirements and related queries
* Enforcing company compliance policies (including offshore restrictions, credit checks, and limited company changes)
* Validating contracts to ensure payroll and billing accuracy
* Responding promptly and professionally to compliance queries
* Producing and following up on key reports (e.g. New Starters, Missing Contracts, Missing Timesheets)
Systems & Records
* Maintaining placement records and documentation in line with audit and compliance standards
* Keeping internal systems fully updated with contracts, amendments, and histories
Stakeholder Support
* Providing clear, practical advice to colleagues, contractors, and clients on contractual and compliance matters
* Building strong working relationships across the business
Who are you?
* Experience in contracts administration, compliance, or a similar role (recruitment or professional services experience is beneficial)
* Exceptional attention to detail and strong organisational skills
* Confidence interpreting and applying contractual terms and compliance requirements
* Strong written and verbal communication skills
* Experience using contract management systems (CMS, TIFO, or similar) is an advantage
* Ability to prioritise workload in a fast-paced environment while maintaining accuracy
Why Harvey Nash?
Harvey Nash is one of the world’s most respected and leading technology recruitment brands, trusted by clients and candidates alike for our integrity, quality and innovation. Here you’ll be part of a collaborative, professional, and supportive environment where quality and compliance really matter. This role offers exposure to a wide range of stakeholders, clear processes, and the chance to develop your expertise within a well-established function.