Job Duties
The Deputy Clerk (Grade 8) is assigned operational responsibilities in a high volume, fast paced office with frequent deadlines. Ensures court's instructions are executed and legal documents prepared with accuracy and in accordance with state and local policies. This position requires a commitment to providing excellent customer service to a diverse population and responding to internal and external stakeholders and court users with a friendly, courteous and positive attitude. The Deputy Clerk must work effectively in a team environment, uphold the Oath of Office, and maintain the strict confidentially of all matters.
Duties include preparing detailed court documents in accordance with established guidelines, automated case management system data entry, scheduling matters for court, preparing correspondence, filing court documents, daily docket preparation and attending court sessions. This position requires the ability to clearly explain procedures in person, excellent written and verbal communications skills/and advanced proficiency with office automation systems and computer software, including Microsoft Office Suite. A high degree of data entry speed and accuracy is essential. Additional responsibilities include answering phones, assisting customers at the counter, assessing fines and costs, and receipting payments. Must be able to multitask and assume additional responsibilities as assigned by management.
Minimum Qualifications
High School diploma or equivalent required. Qualified applicants must demonstrate a positive attitude and the ability to meet strict deadlines while handling a high volume of paperwork. Applicants should be highly detail-oriented, accurate, and possess strong time management and customer service skills. Applicants should be highly organized and possess significant knowledge, skills, and abilities in personnel management, time management, and performance management. Excellent written and verbal communication skills and advanced knowledge of office automation systems and computer software required. Court experience and experience handling money preferred.
Additional Considerations
Competitive applicants will have considerable court experience, business, or office related experience. Experience handling money and possess strict confidentially of court matters preferred.
Special Instructions
You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position.
Contact Information
Name: Val Moriconi
Phone: No Calls
Email:
In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter.