Better places, thriving communities.
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ROLE: Hire Fleet Coordinator
HOURS: 40 hours per week
LOCATION: Waterlooville
At Mitie, our people are our greatest strength, and our promise is to create a place to work where you can thrive and be your best every day. Better places lead to thriving communities, and we are committed to delivering safer, cleaner and more efficient environments.
This role is focused on the planning and delivery of integration, harmonisation and growth of the hire fleet, supporting sales throughout the hire and sales process, starting as early as the discovery phase and ending after customer‑approved commissioning. You will take ownership of all hire‑fleet–related project delivery, including new assets, refurbishment of existing assets and ensuring full compliance.
Role Responsibilities
1. Identify stakeholders and confirm that technical scope of supply aligns contractually.
2. Ensure scope components are selected and sized adequately for the duty, and that process, mechanical and electrical integration requirements are designed to meet scope needs.
3. Ensure all assumptions, customer responsibilities and exclusions outside the scope of offer are clearly identified and communicated in the proposal document.
4. Provide value‑added, differential advantage by focusing on: Reducing cost of operation Improving operating efficiency Minimising environmental, health and safety issues Enhancing customer competitive advantage
5. Assist sales staff with sales process iterations and technical queries prior to closing the sale.
6. Work closely with subordinates and key stakeholders to develop strategies for improved cost efficiency.
7. Assist with drafting and implementing effective policies and processes regarding hire fleet operations.
8. Manage hire fleet utilisation and take overall responsibility for the manufacture of new and replacement hire assets.
9. Manage the development, performance and maintenance of the hire fleet to ensure efficient operations, maximising performance, value and profitability.
10. Undertake Order Review and handover to confirm: Technical compliance with offer Deliverables timeframe compliance with offer Commercial compliance with offer Contractual compliance with offer
11. Write order acknowledgements, registering gaps from Order Review, and seek management guidance before submission to the customer.
12. Organise kick‑off meetings with the customer and salesperson, and introduce a Project Execution Plan (PEP) where appropriate. All kick‑off meetings must include: Clear scope detail confirmation Roles, responsibilities and communication requirements Project deliverables, timeframes (Gantt chart) and success criteria H&S and project‑management methodologies including Change Order mechanisms
13. Initiate and track procurement of items and activities required to meet scope, budget and timeline.
14. Co‑ordinate off‑site assembly and testing where appropriate.
15. Control and report progress of hire transactions through regular reviews against scope milestones, expenditure vs plan, and technical/contractual variations.
16. Schedule and minute progress meetings with customers at key milestones and any extraordinary events.
17. Prepare, schedule and coordinate site work (logistics, installation and commissioning) by subcontractors and internal WCS Group specialists, and co‑ordinate in‑scope activity with out‑of‑scope activity owners.
18. Capture success criteria during commissioning and handover.
19. Produce handover documents in line with Engineering Processes.
20. Seek and share learnings and promote continuous improvement.
21. Actively participate in engineering and other WCS Group meetings.
22. Assist with ISO audits.
Required Qualifications
Applicants must meet the below defined requirements for the role.
23. Excellent communication skills.
24. Proven planning, organisational and timeline‑implementation skills.
25. Experience in water and wastewater treatment‑related projects (essential).
26. Experience in hire fleet management (essential).
There's a place for you at Mitie — join us today!
Our market-leading offering provides you with benefits that suit your lifestyle.
We have a virtual GP on hand for you and members of your household. So you can get expert advice by video or phone without having to leave your home. We offer financial wellbeing assistance through our Salary Finance scheme. For example, you could access 50% of your earned pay before payday for a small fee. Salary Finance also offers competitive loans.
When you join us, we’ll give you a link to our flexible lifestyle benefits platform, Choices. You might choose to purchase up to five extra days’ holiday each year. You might buy critical illness insurance, seek dental treatment or buy technology products at an affordable cost. There are many choices!
We give you access to high street discounts from thousands of well-known retailers, gyms and more through our MiDeals platform. And we have a cycle-to-work scheme. Life cover of up to four times your salary is available. We also offer enhanced pension contributions, a save-as-you-earn scheme, and a Mitie Matching Share Plan (you could even be awarded free shares in Mitie).
We award our employees with Mitie Stars as recognition for their hard work. There are cash prizes up for grabs each month and at the end of the year there’s a chance to scoop a top prize of £10,!
Our success is a direct result of the experience and quality of our people. Progressing your career is therefore a top priority for us. We offer a diverse variety of training and development avenues via a wide selection of learning resources to suit you.
We are committed to ensuring our recruitment process is inclusive and accessible to all. If you have a disability or long-term condition (for example dyslexia, anxiety, autism, a mobility condition or hearing loss) and need us to make any reasonable adjustments, changes or do anything differently during the recruitment process, please let us know by emailing Vikrant Verma at .