Job title
People co-ordinator
Job purpose
To provide HR administration support, ensuring the highest standards of service are consistently delivered to internal customers while promoting the organisation’s ethos and culture.
Key activities & accountabilities
Support the HR team in delivering a high-quality HR service
Maintain accurate and up-to-date employee records and files
Prepare offer letters and contracts of employment
Draft correspondence relating to changes in terms and conditions
Input and maintain data on the HR system (e.g. sickness, probation, starters/leavers)
Process monthly payroll amendments
Carry out pre-employment checks including references, DBS checks, credit checks, and occupational health referrals
Contribute to employee wellbeing and engagement initiatives
Ensure HR policies are accessible and up to date
Administer new starter processes within the HR system
Assist with the annual pay review process
Ensure DBS renewals are completed within required timeframes
Manage the HR inbox on a daily basis
Handle the leaver process, including resignation acknowledgements and internal notifications
Develop expertise in the HR system (e.g. Sage People)
Create employee ID badges and manage visitor pass records
Conduct stay interviews with employees
Conduct exit interviews with leavers
Support ad hoc HR tasks and projects as required
Key interfaces
Director of people & culture
HR business partner
Talent attraction partner
Head of organisational development
Organisational development co-ordinator
IT department
All employees
Specialist knowledge
Background in HR administration
Proficiency in Microsoft Office applications
Understanding of organisational services
Strong administrative capability
Knowledge of company policies and procedures
Experience with HR systems
Good standard of maths and English
Skills & abilities
Strong planning and organisational skills
Effective time management
High attention to detail
Ability to work under pressure
Excellent communication skills
Methodical and accurate approach
Competencies
Business focus
Customer focus
Continuous improvement
Teamwork
Adaptability
Problem solving and decision making
Education & experience
Good general education
HR administration experience (desirable)
CIPD Level 3 qualification (desirable)
How is performance measured?
Internal customer feedback
Accuracy and completeness of HR records
Achievement of personal objectives
Quality and accuracy of work
Job Types: Full-time, Permanent
Work Location: In person
Please note that at times due to the volume of applications we may not be able to respond to each person individually. If you do not hear from us within 7 days we’re sorry you have not been successful this time. Please do not let this stop you applying for other positions you may be suitable for. Good Luck!
1st Choice Staff Recruitment is an equal opportunities employer and acts as both an Employment Agency & Business