Join to apply for the Bids Executive/Senior Executive role at Osborne Clarke.
Role profile
Osborne Clarke's (OC's) Sales & Marketing (S&M) team is seeking a Bids Exec/Senior Exec to join our Bristol office. The successful candidate will work closely with the Bids Managers and Head of Bids to drive forward best practice processes and support to win work. This role requires a good communicator who can multi-task, work at pace and deal with competing priorities.
You will be self-organised and confident at suggesting new ideas for processes, implementing them (with guidance from the wider team) and challenging existing ways of working. We are looking for someone with proven experience in effectively project managing multiple tasks with competing priorities, whilst proactively managing expectations with colleagues of varying seniority.
Osborne Clarke's Bids team is on a journey to establish itself as a 'centre of excellence'. It's an exciting time to join and be a part of this evolution. Nurturing and upskilling are a given – it's a small, close-knit team of two managers and a Head of that works collaboratively.
Key Responsibilities
1. Opportunity logging
o Maintain the team's bids tracker, capacity tracker, and bids log, ensuring information is accurate and up to date.
o Provide regular updates to stakeholder groups within the business on a daily and weekly basis.
o Run regular management information reports.
2. Project workstreams
o Support the Bids managers and Head of bids in the delivery of project workstreams, aiming for continual improvement.
o Lead own project workstreams with support from the Head of bids and input from the wider team as necessary.
3. Content library
o Maintain the firm's Bids Library, conducting quarterly reviews and updates.
o Extract and store relevant information following each bid.
o Liaise with internal stakeholders to ensure content accuracy and relevance.
o Identify improvements and implement them.
4. Support on live bids
o Manage the lifecycle of bid opportunities, ensuring timely and efficient completion of tasks.
o Communicate confidently with key stakeholders across the business.
o Format, edit, and proofread documents.
What are we looking for?
This role is integral to our Bids team's 'centre of excellence' journey. You will collaborate with various teams to position the firm for success in winning new work.
The Role Will Suit Someone With The Following
* Understanding of the bids process and its purpose within the firm.
* Ability to work proactively and independently to high standards, solving problems within own remit and escalating issues as needed.
* Excellent project management skills with experience managing multiple deadlines and strong organisational abilities.
* Experience in managing cross-departmental relationships and meeting tight deadlines.
* Proactive mindset with the ability to anticipate and mitigate challenges.
* Strong communication skills, confident in advising and managing expectations.
* Excellent written and proofreading skills.
* Analytical thinking with problem-solving capabilities.
* Experience working collaboratively and flexibly within a team.
* Resilience under pressure and ability to remain calm.
* Innovative approach to using technology for efficiency.
Salary And Benefits
We offer competitive salaries and benefits, prioritising the health and wellbeing of our staff.
Our recruitment process
We welcome direct applications. For more information or to apply, contact Philippa Hemmings, Recruitment Manager, at 0117 917 4107 or philippa.hemmings@osborneclarke.com.
Applications are reviewed on a rolling basis. We are committed to an inclusive environment and can make adjustments during the recruitment process upon request.
About Us
Osborne Clarke is an international legal practice with over 330 Partners and more than 1,260 lawyers across 26 locations. We focus on sector-based advice, helping clients navigate current and future challenges with a collaborative culture that values diversity and inclusion.
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