Overview
We have an exciting opportunity for an Executive Personal Assistant to join our team providing high quality administrative support to our Executive Directors.
The Executive Personal Assistant role provides a great opportunity to support the Executive team in delivering our Trust’s ambitions. This is a busy and varied role and we are looking for someone who is organised, flexible, proactive and has experience of working with executive / senior leadership teams.
Key responsibilities
* Primary point of contact and management of communications (face-to-face, e-mail and written correspondence) with internal and external staff, organisations and members of the public, ensuring a high level of professionalism and confidentiality at all times.
* Complex diary management; balancing pressures and competing priorities, making arrangements for meetings, dissemination of information, room bookings, refreshments, venue organisation and appropriate travel arrangements.
* Support high level meetings by producing, collating and distributing agendas and attending meetings to document high quality minutes and actions.
* Act as a focal point for all enquiries, screening callers, answering routine queries, taking messages and referring matters to the appropriate member of the Executive Director’s team.
* Provide a high level of flexibility to balance competing priorities and the high demands on an ever-changing environment.
* Demonstrate excellent organisation skills and the ability to resolve problems using own judgement and utilize team working when necessary.
* Produce documents using a variety of software packages and collate and prepare agendas and supporting papers. Attend meetings for producing minutes and action monitoring for high level meetings aligned with the Trust and Derbyshire Integrated Care System.
* Compose, type and send out routine letters with and without Executive approval, and prepare more complex correspondence for approval.
* Combine material from different sources to produce written reports with discretion on presentation format and collate and analyse information as required.
* Develop, manage and ensure the effective maintenance of electronic and manual filing and record keeping systems and devise and implement systems to ensure adherence to deadlines are met.
* Work flexibly to provide cover and support across the executive admin team and undertake any other reasonable tasks as specified by the Executive Office Manager.
Benefits & Values
A successful Foundation Trust, Chesterfield Royal, has over 4,000 dedicated colleagues serving a community of over 400,000 people in North Derbyshire. We are a values-led organisation and have embedded our Proud to Care Values: leading with care, openness, integrity and an inclusive culture at the heart of everything we do, ensuring we provide patients with the best possible care and making our Trust a great place for our people to work. We are firmly rooted in the founding principles of the NHS and offer flexibility and support to care for your physical and mental well-being.
This advert closes on Monday 27 Oct 2025.
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