Fuel Management Administrator
Salary: £27,000
Hours: Monday - Friday, 830am - 5pm
Location: Longwell Green
Job Purpose
As a Fuel Management Administrator, you will work closely with the Fuel Operations Manager and Fuel Management Supervisor to support the day-to-day operations of our fuel management services. This role requires a detail-oriented and proactive individual who can balance efficiency with accuracy to help maintain high standards across all aspects of fuel coordination and customer communication.
Main Duties
" Maintain accurate and up-to-date records for all rental contracts that include fuel management services.
" Communicate regularly with customers to understand generator usage and fuel consumption patterns.
" Calculate fuel usage across contracts to program efficient fuel intervals-balancing cost-efficiency with safety to prevent generator run-outs.
" Generate and process all paperwork related to fuel management, including delivery notes, job sheets, purchase orders, and delivery documentation.
" Raise and accurately price sales orders using internal tools, ensuring all Proof of Deliveries PODs are in place for timely customer invoicing.
" Liaise with the Accounts Department to support all aspects of fuel management invoicing, including resolving billing queries and non-payment issues.
" Adhere to company Health & Safety policies and ensure a tidy and safe working environment-including maintaining cleanliness in company vehicles.
" Comply with ISO 9001:2015 procedures and contribute to the company's ongoing continuous improvement initiatives.
Skills & Experience
" Strong organisational and communication skills
" Competent in mathematics, with the ability to calculate fuel usage and apply pricing rates accurately
" Proficient in IT systems, particularly Microsoft Excel
" Able to manage changing priorities in a fast-paced environment
" Collaborative mindset and ability to work effectively as part of a team
" Desirable:
" Geographical knowledge and/or experience in route planning
Additional Information
Please note: All successful candidates will be subject to a DBS check and reference verification due to the nature of our work.
Benefits
23 days holiday annually (increasing with length of service), plus bank holidays
" Company pension scheme
" Private health and life assurance
" Excellent opportunities for personal and career development
" Supportive, people-first workplace culture
Click APPLY to begin your application today.