Legal SecretaryApplyremote type: Onsitelocations: Londontime type: Full timeposted on: Posted Yesterdayjob requisition id: JR202600907The Role:A fast-growing City law firm, part of a major US-based international legal services business, is seeking Legal Secretary.(This is a new position created as a result of rapid growth in the business and) The candidate will be responsible for a wide range of administrative, clerical and document processing services. The candidate should also be flexible to work overtime as needed.Responsibilities:* Answers, screens and prioritises incoming calls (responding to enquiries and client needs)* Monitors high volume of incoming emails (organises, deletes and responds as instructed by Shareholder)* General document production and word processing, maintaining client files, opening and distributing mail, correspondence, conflicts, intake and client coordination regarding billing* Serves as the primary point of contact for internal and external constituencies on all matters pertaining to the Shareholder* Reconciles complex expenses, process reimbursements, and enter time for Shareholder in timely manner* Calendar management. Frequent review of calendar with Shareholder to discuss travel, meetings, and what materials are needed. Updates calendar with deadlines and adjusts as deadlines are modified* Coordinates, compiles, organises, and prepares materials for meetings and clients* Arranges client meetings, schedules conference calls in multiple time zones* Performs and researches conflict checks on new clients and matters* Drafts/proofreads/revises correspondence, engagement letters and other legal documents* Maintains and updates comprehensive contact information, notifying staff of updates* Follows-up with team members on workflow and deadlines* Maintains electronic and paper filings* Works closely and effectively with other department members to successfully complete projects* Assists with other department activities as needed, and performs additional duties and responsibilities as assignedExperience, Skills and personal attributes:* Experience in a professional environment, preferably in a large law firm setting supporting top-level executives* Proficiency with Windows-based software and Microsoft Word, Excel and Outlook required* Exceptional computer skills with the ability to learn new software applications quickly* Excellent communication skills, both written and oral.* Effective interpersonal skills and the ability to interact with people at all levels.* A commercial and pragmatic outlook.* Ability to demonstrate a flexible and hands-on attitude, responding effectively to rapidly changing circumstances.* Excellent IT skills (Word, Excel, and Outlook).* Demonstrate a positive attitude and be a role model for the team.* Excellent attention to detail and the ability to work well under pressure.* Demonstrate the ability to manage simultaneous workstreams to tight deadlines.* Must be able to work autonomously.* Excellent prioritisation and time management skills.Qualifications:* Degree or equivalent experience is preferred
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