Our Secure Services Central Team are looking for a dedicated and organised administrator to join our administrative team working 30 hours per week.
The role will have primary responsibility for our Cash Office provision, so an understanding of accounting procedures (reconciliation and balances etc.) would be desirable but full training will be given. The role will also involve contributing to the administrative support to our clinical and medical teams, forming an integral part of a multidisciplinary team providing care to our Service Users.
Main duties of the job
This role is an excellent opportunity to gain experience within the NHS, providing administrative support to our Forensic Community team and includes tasks like:
* Maintaining records and managing requests for money from staff and patients
* Ensuring our accounting system balances
* Uploading expenditure/income to our banking system
* Maintaining and uploading up to date information to the patient record
* Typing correspondence and reports
* Preparing agendas and taking minutes at team meetings
* Managing incoming email and telephone queries.
Please note that full training will be provided to the successful candidate.
Job responsibilities
This role requires a confident communicator with good interpersonal skills, a learning mindset and a good attention to detail. You should be committed to supporting the care and wellbeing of our Service users through ensuring a high standard of work within a busy service.
As well as having a good standard of education, you must possess excellent time management skills, a positive approach to responding to changing priorities and delivering accurate work within tight deadlines. The ability to work within a team while using initiative to prioritise your own workload is required, as is the capacity to be flexible.
Person Specification
Qualifications
* Pitman/RSA III Typing / Word Processing or equivalent secretarial experience at intermediate level.
* NVQ 3 Business Administration or equivalent or working towards
* NVQ 2 Customer Services or working towards.
* Shorthand
* Knowledge of Trust electronic record system
Experience
* Understanding and experience in a full range of secretarial procedures and systems gained through practice at intermediate level.
* Working under pressure
* Working on own initiative with minimal supervision.
Skills
* Excellent articulate communication skills.
* Ability to prioritise.
* Time Management
* ICT skills including Microsoft (especially spreadsheets and presentations, e.g. Excel, PowerPoint) or equivalent.
Knowledge
* Working knowledge of Microsoft packages or equivalent.
* Maintaining administrative / secretarial systems
* Knowledge of NHS policy / procedures
* Knowledge of medical terminology
Other
* Able to work flexibly across a range of different sites/offices
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
£25,760 to £27,476 a yeargross per annum pro rata
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