Overview
Job Description
Job Title: School Administrator
Location: Claremont Senior School, Bodiam
Line Manager: Head of Administration
Hours: 8am to 5pm, Wednesday - Friday
Responsibilities
* Safeguarding: to actively support a strong safeguarding culture within the school; to support policies and procedures for child safeguarding (health & safety, countering bullying, substance misuse, e-safety, the promotion of PSHE, medical provision, welfare concerns and the School’s behaviour policy); to complete Educare CPD safeguarding training as requested by the DSL.
* General Responsibilities: To answer phone calls to the school; to welcome, in person, all visitors to the school; to provide high level of hospitality and comfort to all those visiting CSS; to ensure that all Safeguarding policies are adhered to in relation to visitors/parents and contractors visiting the school; to support whole school events as directed by the Deputy Principal (Open Days etc); to fulfil any other reasonable requests as directed by the Deputy Principal; to attend weekly team meetings.
* Registration Management: To take primary responsibility for clerical management of registration at the school; to call parents of students when absence is unauthorised; to manage documentation in relation to authorised absences at the school; to manage the signing in/out registers; to liaise with Phase Leads/Tutors in relation to registration matters when necessary. Triage of all School Enquiries: to manage and disseminate all ‘Enquiries’ emails to the school.
* Administration of Stationery, IT Resources and School Noticeboards: To be responsible for ordering all office and stationery supplies, ensuring that these are in stock and up to date; to liaise with IT department regarding resources for copiers across the school; to take responsibility for management of school notice boards, ensuring they are both presentable and up to date as directed by SLT at Senior School.
* Health & Safety Administration: to ensure that all fire registration material is prepared in line with school policy; to ensure that all safeguarding, first aid and fire notices are in place and up to date, across the school.
ISP Principles
* Begin with our children and students. Our children and students are at the heart of what we do. Simply, their success is our success. Wellbeing and safety are both essential for learners and learning. Therefore, we are consistent in identifying potential safeguarding and Health & Safety issues and acting and following up on all concerns appropriately.
* Treat everyone with care and respect. We look after one another, embrace similarities and differences and promote the well-being of self and others.
* Operate effectively. We focus relentlessly on the things that are most important and will make the most difference. We apply school policies and procedures and embody the shared ideas of our community.
* Are financially responsible. We make financial choices carefully based on the needs of the children, students and our schools.
* Learn continuously. Getting better is what drives us. We positively engage with personal and professional development and school improvement.
ISP Commitment to Safeguarding Principles
ISP is committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share this commitment. All post holders are subject to appropriate vetting procedures, including an online due diligence search, references and satisfactory Criminal Background Checks or equivalent covering the previous 10 years’ employment history.
ISP Commitment to Diversity, Equity, Inclusion, and Belonging
ISP is committed to strengthening our inclusive culture by identifying, hiring, developing, and retaining high-performing teammates regardless of gender, ethnicity, sexual orientation and gender expression, age, disability status, neurodivergence, socio-economic background or other demographic characteristics. Candidates who share our vision and principles and are interested in contributing to the success of ISP through this role are strongly encouraged to apply.
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