United Living Group is comprised of four complementary businesses, all dedicated to realising our vision of creating a connected, sustainable future; Property Services, Infrastructure Services, New Homes and Connected. This role will be part of Property Services:
* United Living Property Services revitalises homes and communities through the regeneration of living spaces, breathing new life into neighbourhoods.
Our mission is to be the partner and employer of choice for designing, building, maintaining, and connecting communities and critical infrastructure to create a more sustainable and inclusive society.
Job Description
To provide day-to-day administration support to the regional teams in support of the business plan. We are looking for someone to start ASAP.
Specific Responsibilities
* Ensure that United Living HSE&Q standards, operating processes, company policies, and all legislative requirements are understood, implemented, and adhered to at all times.
* Learn and understand the United Way of working, ensuring that processes are complied with and adopted into your daily disciplines.
* Provide comprehensive administrative support to all projects, offices, and departments as required.
* Create and maintain office systems, including site files, health and safety files, and associated documentation in line with company procedures.
* Create and format documents in Word, TotalMobile, and Excel for presentation or reporting purposes as required.
* Manage the survey function on TotalMobile during the pre-works period, highlighting potential issues in good time.
* Produce weekly summary reports on current project status for the pre-works period, highlighting potential issues, and administer project trackers.
* Communicate with residents by letter/telephone to make appointments and obtain waivers from residents refusing all or certain elements of the works at survey stage.
* Liaise with clients to resolve problems/issues at the earliest opportunity.
* File, scan, and upload documents during pre-works, works in progress, through handover to practical completion, ensuring hard copy documents are archived according to the Company’s Document Management System.
* Compile and produce project-specific Health and Safety Files and O & M manuals as required.
* Keep property notes on TotalMobile up to date to ensure the latest information is available to the project team.
* Assist in producing site literature.
* Provide support as required to members of the Division.
* Maintain the Divisional Archiving system in accordance with company procedures.
* Register, issue, scan, and file documents appropriately.
* Undertake archiving of completed documents as required.
* Perform any other duties as assigned.
You will be based at Swanley, with occasional travel to site as required by the business.
Qualifications
* Proficient IT skills, particularly Microsoft Office, especially Excel.
* Well organized with good time management skills.
* Strong written and oral communication skills.
* Previous experience in a similar administration role.
Additional Information
If you are ready to be part of our expanding team and contribute to our success, apply today for immediate consideration. Join us on this exciting journey of growth and innovation!
As a business, United Living prefers to hire directly, and we will contact our PSL Agencies if support is required. We do not accept speculative CVs from agencies. Sending such CVs will result in no fee being applicable.
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