Job Title:Finance Administrator / Billing Assistant
Location:Livingston, West Lothian (In-office 5 days a week).
Job Type:Full-Time
Salary: Circa £26,000 + benefits (DOE)
About The Company:
Clarus Networks is a world-class telecommunications company with a proven track record of delivering innovative solutions to our global clientele. As a leading provider of Starlink Business Services, we are at the forefront of our industry, pioneering new ways to deliver cutting-edge communication services to businesses around the globe. We believe that with the right technology, businesses can transcend boundaries, foster seamless communication, and ultimately, achieve their fullest potential.
About The Opportunity:
We are seeking a detail-oriented and organised Billing Assistant to support our finance team with the accurate preparation, processing, and management of client invoices. The ideal candidate will have a strong eye for detail, excellent numeracy skills, and the ability to manage multiple deadlines in a fast-paced environment.
Requirements
Key Responsibilities:
* Assist in the preparation and issuance of accurate and timely invoices to clients.
* Review billing data and resolve discrepancies or missing information.
* Liaise with internal departments (e.g. sales, legal, operations) to ensure correct billing.
* Maintain accurate billing records and client account information.
* Monitor the billing inbox and respond to client queries professionally and promptly.
* Assist with credit notes, re-bills, and adjustments as required.
* Support month-end and year-end closing processes.
* Assist in reporting on billing metrics and performance as needed.
* Provide general administrative support to the finance team.
Essential:
* Previous experience in an administrative role.
* Good working knowledge of Microsoft Excel and other MS Office tools.
* High level of accuracy and attention to detail.
* Strong organisational and time management skills.
* Excellent written and verbal communication skills.
* Ability to work independently and as part of a team.
Desirable:
* Experience using finance or billing software (e.g. Xero).
* Familiarity with basic accounting principles.
* Experience working in a professional services or client-facing environment.
Benefits
What We Offer:
* Circa £26,000 + benefits (DOE)
* Private medical insurance
* Non-contractual bonus dependent on company and personal performance
* An opportunity to work in a fast-paced, innovative environment
* A supportive and collaborative team culture