Key Objectives
* To provide a professional archiving service in relation to the records and images contained within Nucleus and to meet any public records requirements on behalf of all stakeholders.
Expectations
* To manage the Archive and Records Administration Team
* Provide training and development where required.
* HR duties including return to work interviews and approving annual leave.
* Ensure Helpdesk is adequately covered and requests, accessions, retrievals and destructions are fulfilled within the expected timeframe.
* Allocate tasks to the team to ensure objectives are met.
* Ensure department and individual targets are consistently met.
Responsibilities
* Always maintain high safety and security awareness.
* Maintain compliance with Information Security as per the Nucleus and NDA Information Security Policy.
* Liaise with NDA, other stakeholders and members of the public via email, telephone or letter requests.
* Document and file storage record management.
* Accessioning new document collections to the archive.
* Document destruction process and shredding.
* Data input into the Archive Management System.
* Operate essential equipment, e.g. scanners, in a competent and responsible manner.
* Work with the warehouse team to locate files requested through the Helpdesk and obtain location information for boxes.
* Collect team data and statistics monthly.
* Conduct spot checks and musters on controlled documents.
* Control the movement of controlled documents.
* Maintain all paperwork concerning controlled documents.
Location
The role will be predominantly based at our Wick site; however, travel to Hensingham and Warrington may be required. Travel expenses will be covered.
Reporting Line
Reporting to the Operations Manager, the successful candidate will:
* Exhibit exemplary leadership.
* Collaborate effectively across the organisation.
* Place security at the centre of their working day.
Benefits
* An exciting role for personal and professional development.
* 23 days holiday plus bank holidays (increasing each year after 5 years).
* Excellent company pension.
* Supplement health programmes.
* Retirement plans.
* A comprehensive employee assistance programme.
* Flexible work arrangements.
* And more
If you have a physical or mental disability that requires special accommodations, please let us know by sending an email to accommodationrequest@ironmountain.com. See the Supplement to learn more about Equal Employment Opportunity.
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