To support the Finance Coordination Manager in all aspects of Cost Control compliance related to the operation of projects which is a contracting division
The Cost Clerk will be responsible for ensuring the correct allocation of costs to the schedule of cost codes and managing contract finances and information within the timeframes of the commercial reporting timetable
You will have at least 3 years experience in a cost clerk role within the construction industry.
MAIN DUTIES AND RESPONSIBILITIES
* Effectively liaise with site teams, making them aware of key project cost information
* Manage and facilitate the cost close out of projects, ensuring any outstanding issues/cost
commitments are dealt with in a timely manner
* Communicate with quantity surveyors and site teams on any cost matters which may arise
* Liaise with the Delivery Team and internal/external supply chain
* Attend cost/commercial meetings required in order to fulfil the role
* Manage contract finances and information
* Receive Goods Received Notes from site and enter against appropriate order in system
* Manage and control ticket receipts ensuring that sites send tickets in on time
* Liaise with suppliers and sites to verify delivery of plant and materials to enable payment of invoices, in particular where tickets are missing or queries need resolving
* Liaise with Purchase Ledger department to match invoices with Goods Received Notes
* Verify lists of all invoices, payments and Goods Received Notes for the contract to finalise
* the account
* Process site returns (Monday packs) to ensure costs are allocated to the appropriate cost codes
* Liaise with Plant/Buying Department in order to rectify any order queries
* Ensure prompt resolution of invoice queries and timely collection of credit notes
* Provide information on contract costings and finalise costs in preparation for final accounts, including recoding to align with cost capture
* Liaise with site to keep up to date with cost codes and progress on sites
* Ensure site allocation sheets are maintained on projects and the information is up-to-date on allocation of plant, staff and materials
* File and/or scan cost information and tickets etc as required
* Deal with general cost administration queries
This job description is not exhaustive and may be adjusted periodically after review and consultation. You will also be expected to carry out any reasonable duties, which may be requested from time to time.
knowledge, training, Qualifications and experience required to do the job
* Ability to use a range of IT packages including excellent knowledge of Microsoft Office & Excel
* Knowledge and experience of Purchase Ledger/Accounting cost systems
* Experience of utilising a range of industry standard processes and systems in order to effectively deliver a project
* Positive and confident character
* Excellent communication skills
* Team player with the ability to work well within commercial teams
* Excellent organisational and time management skills, with ability to work to tight deadlines
* Ability to see tasks through to completion
* Ability to work under own intuition and think of new ways to drive efficiencies
* Previous experience in a Cost Clerk role
* Construction industry experience
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