Overview
Dental Specialty Fellowship Exams Coordinator (Examiners & Policy) 35 hrs/week (Mon–Fri) | Hybrid - Grade 3, £25,640
The three UK Surgical Royal Colleges (based in Edinburgh, Glasgow and London) will, from September 2026, provide jointly developed and maintained dental examinations mapped to the General Dental Council (GDC) curriculum. Of the 13 dental specialties regulated by the GDC, the Colleges will provide exams for ten of these as well as the Membership of the Faculty of Dentistry (MFDS)exams.
The Dental Specialty Fellowship Examinations secretariat ("the Secretariat") works on behalf of the Surgical Royal Colleges to manage the assessment and policy frameworks of the dental exams. The team lead the delivery of all UK dental exams and coordinate the support for any collegiate international delivery. The team is based in, but is not operationally part of, the Royal College of Physicians and Surgeons of Glasgow. This role is based in Glasgow.
The Role
Reporting to the Dental Exams Senior Manager (Examiners/Policy), the Coordinator (Examiners/Policy) will be one of a small team of coordinators responsible for ensuring strong governance of and communication of examiners for the relevant examiner boards and examiner panels. This will include organisation and support for exam board meetings, and monitoring examiner compliance with mandatory training. In addition, this team will be responsible for the policies relating to these examinations, ensuring they remain fit for purpose, aligned to best practices, including EDI, and available to those who need to access them.
Members of this team will work closely with the team managing the candidate journey and delivering the examinations, which is also part of this Secretariat. On occasion they will be involved with delivery of the examination, including travel within the UK.
A clear grasp of the full range of examination requirements, in the context of national assessment standards, needs to be developed. The role involves planning and working both independently and as a team member, and requires strong organisational skills and attention to detail.
The post-holder will require the following:
Knowledge:
Essential:
* Educational achievement plus working experience
* A good knowledge of Microsoft Word and a working knowledge of spreadsheets, databases and PowerPoint is essential
* Confidence with technology, to use bespoke examination systems and AI (within permitted policies) to streamline processes
* Knowledge of relevant legislation (e.g. GDPR)
* Desirable: Understanding of the Dental/Medical/Educational/Public sector or not-for-profit environment
* Knowledge of quality assurance and maintenance of standards in relation to examinations
Experience:
Essential:
* Relevant administrative experience is essential. Examples could include; office management, data management, financial administration.
* Experience using Microsoft Office applications including Word, Excel and Outlook
Desirable:
* Demonstrable experience of organising examinations or events including; all logistical arrangements as well as examiner engagement and marking/results processing is desirable
Skill Set:
Essential:
* Strong planning and organisational skills
* Ability to work to strict timescales in order to meet deadlines
* Attention to detail
* Ability to interpret detailed regulations
* Ability to work independently and within a team setting as well as work flexibly to respond to business needs when required
* Proactively and reactively
* Strong team-worker
* Excellent written and verbal communication skills
* Good interpersonal skills
* Customer focussed and strong ability to deal with individuals on all levels in a friendly, welcoming and helpful manner
The full job description can be found on our website.
Benefits
* 40 days holiday
* Pension
* Life Assurance Benefit
* Enhanced Sick Pay, Maternity, Paternity and Adoption pay Wellbeing Benefit
* Cycle to Work Scheme
Successful candidates will have the requisite ability and experience to meet the specific requirements of the post. If you believe you have the skills to be part of our team then apply by submitting your CV, with a covering letter and Equal Opportunities Monitoring form (available from our website).
The closing date is Monday 22nd September 2025. Interviews are expected to take place on Monday 6th October 2025.
The Royal College of Physicians and Surgeons of Glasgow is a Scottish Charity, SC000847, regulated by the Scottish Charity Regulator (OSCR).
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