At Alchemy we are seeking an organised and proactive Executive Assistant to support the Gallery Owner at a renowned bluechip gallery in London. This is a pivotal role that involves providing exceptional administrative support, managing a variety of tasks, and ensuring smooth operations of the gallery.
Key Responsibilities:
* Provide high-level administrative assistance to the Gallery Owner, including calendar management, scheduling meetings, and prioritising tasks.
* Coordinate travel arrangements, including booking flights, accommodation, and organising itineraries for the Gallery Owner, artists, and VIP clients.
* Manage all communications on behalf of the Gallery Owner, including email, phone calls, and correspondence, ensuring timely responses and maintaining confidentiality.
* Organise gallery exhibitions, private viewings, and special events, liaising with clients, artists, and external suppliers.
* Assist with art sales management, tracking inventory, and preparing related documentation.
* Prepare reports, presentations, and materials for meetings with clients, collectors, and other stakeholders.
* Serve as a liaison between the Gallery Owner and the gallery team, ensuring clear and effective communication.
* Conduct research on potential clients, artists, and art market trends to support gallery strategies and operations.
* Manage VIP client relations, ensuring a personalised experience for collectors, curators, and investors.
* Oversee day-to-day office management, including handling administrative tasks, maintaining gallery files, and organising office supplies.
* Assist with financial administration, including invoicing, budget tracking, and liaising with accounting teams.
Skills & Qualifications:
* Minimum of 5 years’ experience as an executive assistant, preferably in a high-end art gallery, museum, or similar environment.
* Exceptional organisational skills and the ability to multitask and manage competing priorities.
* Strong written and verbal communication skills.
* Proficient in Microsoft Office Suite and office management software.
* Experience with CRM systems, databases, and scheduling tools.
* High level of discretion and confidentiality when handling sensitive information.
* A genuine passion for the arts, with an understanding of the gallery’s exhibitions and artists.
* Ability to work independently, take initiative, and approach problems with creative solutions.
* Strong interpersonal skills with the ability to engage with high-net-worth clients and stakeholders.
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Created on 31/05/2025 by JR United Kingdom
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