Early Careers Assistant (14-month FTC)
Are you ready to make your mark as part of our Early Careers Team in our London Office?
We are seeking a high-calibre individual to provide comprehensive support to the Early Careers function across all processes and events. This role will play a key part in the successful delivery of our Early Careers recruitment and development programmes, ensuring a seamless and high-quality experience for candidates and internal stakeholders.
Key Responsibilities
Early Careers Recruitment:
1. Responding to candidate and stakeholder queries via email and telephone
2. Screening applications using the application tracking system (ATS), AllHires, and communicating outcomes through the ATS
3. Assisting with organizing Early Careers programmes and events, including open days, insight schemes, vacation schemes, assessment centres, and recruitment events
4. Co-ordinating room bookings, catering, name badges/cards, presenters, and social activities for events
5. Scheduling interviews and feedback calls in collaboration with the HR Operations team, ensuring timely collection of feedback
6. Managing candidate administration processes, including scanning academic certificates, conducting reference and right to work checks, and processing travel reimbursements
7. Preparing candidate feedback packs and generating/sending offer paperwork
8. Co-ordinating law fairs, careers dinners, and ad-hoc recruitment events, including managing bookings, giveaways, representative attendance, and associated travel and accommodation
9. Building relationships with university careers services and law societies to co-ordinate sponsorships and maximize campus engagement opportunities
10. Administering reference checks via HireRight
11. Managing onboarding processes for Early Careers joiners with support from the HR Operations team
12. Attending UK law fairs, careers dinners, and recruitment events, with overnight stays required during the Milkround season from September to November
13. Supporting and attending Early Careers events, such as vacation schemes, open days, insight schemes, and solicitor apprentice/trainee inductions, including evening commitments
Early Careers Development:
14. Maintaining and updating the future trainee database
15. Administering payment of law school fees and maintenance grants for future trainees
16. Managing the onboarding process for trainee solicitors, ensuring smooth transitions
17. Monitoring and tracking trainee development by ensuring required training diary entries are submitted in ‘Unity’ and preparing monthly reports for the Training Principal and Manager, Early Careers Development
18. Assisting with planning and co-ordinating future trainee social and networking events
19. Maintaining and managing trainee employee files, ensuring records are accurate and up-to-date
20. Drafting and issuing trainee-related correspondence, including letters for references, leave requests, salary amendments, start date changes, and leavers
21. Supporting the Solicitor Apprenticeship Programme (SAP) induction, including onboarding, sourcing presenters, and overall co-ordination
Additional Responsibilities:
22. Providing support for team overflow work and covering during periods of absence (holiday/sickness)
23. Managing the invoice and expense process for Early Careers activities
24. Undertaking ad hoc administration and co-ordination tasks to support the wider Early Careers team as needed
Qualifications and skills
25. Prior experience and knowledge of the Early Careers market is desirable
26. Experience within a professional services environment is an advantage
27. Excellent verbal and written communication skills
28. Client service oriented with a credible and professional approach
29. Strong attention to detail and commitment to high levels of accuracy
30. A collaborative team player with a proactive and “can-do” attitude
31. Strong organisational skills with the ability to prioritise and manage multiple tasks effectively
32. Creative thinker with a pragmatic and solutions-focused mindset
33. Able to work independently and take ownership of tasks
34. Calm and composed under pressure, with a thoughtful and considered approach
35. Demonstrated good judgement and professional maturity in all interactions
36. Strong professional presence and interpersonal skills
What We Offer
When you join us, you’ll be working directly with partners, business leaders and many other inspiring colleagues across our global network of offices. We live by our values—to be pioneering, united and human—and we believe that you’ll experience them from your first day. We will give you the support and development opportunities that will help you achieve your potential.
We believe that consistent high performance merits reward and support. Our compensation package reflects your calibre as an Early Careers Recruitment professional, and our benefits are designed to support your changing needs and priorities across different life stages.
About White & Case
We are a global law firm with longstanding offices in the markets that matter today. Our on-the-ground experience, our cross-border integration and our depth of local, US and English-qualified lawyers help our clients work with confidence in any one market or across many.
Location and Reporting
This role is based in our London office, and reports to the Manager, Early Careers Recruitment and the Manager, Early Careers Development.
Our standard office hours are 09:30-18:00, with a current requirement for 3 days in the office per week.
Equal Opportunity Statement
White & Case is committed to creating a fair workplace. It is our Firm’s policy to recruit, employ, train, compensate, and promote without regard to race, religion, creed, national origin, age, gender, sexual orientation, marital status, military or veteran status, disability, genetic information, or any other category protected by applicable law.
If you require assistance and/or adjustment to participate in our application and/or interview process, please. We will be happy to work with you.
Note to recruitment agencies: Our internal Recruitment team are responsible for all end-to-end lateral recruitment processes. All agencies must sign White & Case terms of business, which are office specific. Candidates submitted by an agency without terms of business agreed with the appropriate office, and/or outside of our online application tracking system, will not be considered a formal introduction.
Any applications and CVs sent directly to White & Case Partners and employees will not be accepted as formal introductions. If you have any questions, please contact the London Recruitment team.
When engaging with agencies, we are supported by our preferred suppliers.
Primary Location
:United Kingdom-LondonExpected Workplace:Hybrid
Job Posting
:Aug 18, 2025, 8:52:41 AM