Choose Well - Choose WWL
Job overview
Working within the Contracts Team, the post holder will play an active role in the department, utilising knowledge, skills and experience to make contributions to the achievement of departmental objectives by undertaking projects to drive value and innovation within the organisation.
The successful candidate will work cross functionally with both the Procurement Team and the wider Trust to ensure all goods and services are procured in the most economically advantageous method, adhering to Trust Standing Financial Instructions and Public Procurement Regulations.
Please note that this vacancy may close early if a sufficient number of applications are received. We encourage interested candidates to apply promptly to avoid disappointment.
Main duties of the job
1. Ensure compliance with Public Procurement Regulations, Trust Standing Financial Instructions.
2. Assist and carry out tender exercises where applicable
3. Assist in the management of capital equipping schemes as defined by the Trusts Site and Service Capital Project Team where required.
4. Seek new sources of supply to ensure that purchasing remains cost effective
5. To act as a guardian of the procurement process, challenging non-compliance through the appropriate channels
6. Attend meetings ensuring all relevant stakeholders are kept updated on the status of procurement schemes
7. To assist within the Contracts Team, ensuring that the Trust’s purchasing activities are undertaken in an efficient and effective manner
Working for our organisation
Choose Well – Choose WWL
Wrightington, Wigan and Leigh Teaching Hospitals NHS Foundation Trust are the proud providers of acute hospital and community services to the people of the Wigan Borough and surrounding areas. At WWL, we value our staff believing that ‘happy staff, makes for happy patients’. We have a recognised track record in staff engagement and living our values.
·People at the Heart
·Listen and Involve
·Kind and Respectful
·ONE Team
WWL are committed to placing the patient at the heart of everything we do, and in the provision of safe, effective care that acknowledges and ensures dignity. We are seeking to recruit people who share our values and beliefs.
At WWL we value the benefits a rich and diverse workforce brings to our community and therefore welcome applications from all sections of society.
Detailed job description and main responsibilities
8. Advise managers on the quality and effectiveness of contracts ensuring consultative process with users takes place where appropriate
9. Close liaison with internal and external contacts in relation to procurement activities ensuring target deadlines are met
10. To manage self and project teams in the delivery of scheduled and ad hoc procurement/commercial activities utilizing the relevant IT packages ensuring delivery to agreed timescales and within budget.
11. Maintain close liaison with the Trust Medical Equipment Manager where appropriate when procuring medical equipment
12. To negotiate best value with suppliers and influence internal customer to use the services of the Procurement function and contribute to the achievement of the Trusts savings target.
13. To advise on procurement options in terms of routes to market.
14. Attend project meetings ensuring all relevant stakeholders are kept updated as to the status of capital procurement schemes
15. To produce management reports aimed at ensuring that stakeholders have the appropriate information to aid business decision making.
16. To provide routine advice to the Trust’s departments and project teams with regards to tendering requirements, with emphasis upon ensuring that the procurement process is run smoothly and in the best interests of the Trust.
17. To provide professional procurement advice and supporting documentation to focus groups set up to consider the Trust’s purchasing activities.
18. To support clinicians in organising product trials, analysing quotations and question documents, and undertaking evaluations which lead to best value purchasing practice.
19. To ensure that recommendations for purchases are fully explained using appropriate relevant evaluation criteria, delivered in accordance with timescales and remains within budget.
20. Seek Best buy opportunities considering alternatives products and/or sources of supply and report savings/cost avoidance
21. Ensure capital schemes are delivered within budget maintaining close links with end users, finance and suppliers to the Trust in line with the trusts SFIs
22. Be aware of the Trust’s Corporate Governance manual and financial procedures, particularly those relating to purchasing activities.
23. To ensure that staff comply with the Trusts Standing Financial Instructions and Procurement regulations.
Person specification
Qualifications
Essential criteria
24. Working towards Chartered Institute of Purchasing and Supply (CIPS) or equivalent training and experience
Desirable criteria
25. ECDL or equivalent
Experience
Essential criteria
26. Experience of working in a Purchasing and Supply environment
27. Proven experience of working towards tight deadlines
28. Experience of all associated elements of purchasing process
Desirable criteria
29. Working knowledge of Public Sector Procurement
Skills
Essential criteria
30. PC Literate including working knowledge of Microsoft applications
31. Highly customer focused
32. Confident communicator with developed interpersonal skills
33. Literacy/numeracy skills
34. Excellent organisational skills
35. Ability to work on own initiative
36. Ability to work under pressure
37. Highly motivated
Knowledge
Essential criteria
38. Knowledge of procurement related Standing Financial Instructions
39. Knowledge of Procurement Legislation
40. Knowledge of eProcurement systems
Additional
Essential criteria
41. Speak English to an appropriate standard relevant to their role, i.e. with confidence and accuracy, using correct sentence structures and vocabulary, and without hesitation
Use of Artificial Intelligence in Job Applications
If you choose to use Artificial Intelligence (AI) or other automated tools to help draft your application, please ensure all content is personalised and an accurate reflection of your own skills, experience and professional judgement. AI may be useful for idea generation, grammar, or formatting, but it must not replace your own supporting statement or be relied on as the sole source of content.
Wrightington Wigan and Leigh Teaching Hospitals NHS Foundation Trust does not advocate reliance on AI during applications and expects applications to be genuine and tailored to the role; over-reliance on AI-generated text may negatively affect your application.
For further information and best practice on using AI when applying for NHS roles, please refer to the attached “Applying for a role in the NHS guidance”.
Employer certification / accreditation badges
Documents to download
42. Job Description (PDF, 187.8KB)
43. Person Specification (PDF, 130.4KB)
44. What WWL can offer you (PDF, 42.7KB)
45. Applying for NHS vacancies guidance (PDF, 241.2KB)
Apply online now
Further details / informal visits contact
NameGina ForshawJob titleSenior Contracts ManagerEmail addressgina.forshaw@wwl.nhs.ukTelephone number03007073889
If you have problems applying, contact
Address Buckingham Row
Brick Kiln Lane
Wigan
WN1 1XX
Telephone 07786529393