Job Description
Job Title: Facilities/Stock Coordinator
Location: Stoke-on-Trent
Salary: Competitive
Our client is currently seeking a Facilities/Stock Coordinator to join their team and play a vital role in ensuring the efficient operation of their facilities and stock management processes.
Responsibilities:
* Oversee inventory levels of supplies, equipment, and materials
* Regularly check stock levels and reorder as necessary to prevent shortages
* Ensure accuracy and completeness of paperwork when ordering stock
* Maintain and update stock information on the Configuration Management Database (CMDB) for efficient tracking
* Compare received items against orders to verify accuracy and address discrepancies promptly
* Perform essential repairs and maintenance tasks such as plumbing, electrical work, carpentry, and painting
* Conduct routine inspections of facilities to identify maintenance needs and address issues promptly
* Coordinate with specialised contractors for more complex repairs or projects as needed
* Welcome visitors and direct inquiries to the appropriate departments or individuals
* Manage incoming and outgoing mail, including sorting, distribution, and organisation
* Schedule appointments, meetings, and conference room bookings efficiently
* Assist in organising events, meetings, and conferences, ensuring necessary supplies are available
* Provide administrative support such as data entry, filing, and document preparation
* Aid in office moves, furniture arrangement, and space planning as required
* Ensure compliance with health and safety regulations within the workplace
* Monitor security systems and procedures to safeguard the premises and its occupants
* Act as a point of contact during emergencies and coordinate responses effectively
* Provide courteous and professional assistance to employees, visitors, and clients
* Address and resolve facility-related issues or concerns promptly to maintain a positive working environment
* Maintain accurate records pertaining to stock levels, orders, and expenses to facilitate informed decision-making
* Generate reports and documentation as necessary for management or regulatory purposes
* Identify opportunities for enhancing stock control processes and procedures to optimise efficiency and minimise costs
* Implement improvements to streamline inventory management practices and enhance overall operations
Education And Experience Requirements:
* Experience in facilities management, maintenance, or a related field
* Experience with stock control, inventory management, and/or purchasing
* Experience in customer service is advantageous
* Proficiency in basic maintenance tasks such as plumbing, electrical work, carpentry, and painting
* Familiarity with inventory management software or systems for tracking stock levels and orders
* Strong communication skills, both verbal and written, for interacting with colleagues, visitors, and external vendors
* Excellent organisational skills and attention to detail for managing multiple tasks and priorities effectively
* Problem-solving skills to identify issues and find practical solutions
* Ability to work independently with minimal supervision as well as collaboratively within a team
* Flexibility and adaptability to respond to changing priorities and handle unexpected situations
* Professionalism and a positive attitude in providing customer service and representing the organisation
*Our client is an equal opportunities employer and does not discriminate based on, ,, ,,, or *
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