Main area Trauma & Orthopaedics Grade Band 3 Contract Permanent Hours Full time - 37.5 hours per week (Monday - Friday) Job ref 100-AC288-0925
Employer Hywel Dda University Health Board Employer type NHS Site Glangwili General Hospital Town Carmarthen Salary £25,313 - £26,999 per annum Salary period Yearly Closing 12/10/2025 23:59 Interview date 24/10/2025
Band 3
Our Hywel Dda values reflect who we are and how we behave. We continuously work together to be the best we can be as we strive to develop and deliver excellent services, putting people at the heart of everything we do. Throughout our recruitment process you will be asked to think about how you would demonstrate these values in the way that you work with us.
If you are registered Health Care professional considering relocating to the Hywel Dda area in West Wales please don’t hesitate to contact our recruitment campaigns team directly via RecruitmentCampaigns.hdd@wales.nhs.uk
To keep up to date with our latest recruitment activity follow us on Facebook (Swyddi Hywel Dda Jobs), LinkedIn or on Twitter @SwyddiHDdaJobs
Hywel Dda University Health Board reserve the right to close vacancies after 24 hours if a large number of suitable applications are received. We encourage early applications to ensure consideration for a post.
Job overview
Hywel Dda is currently recruiting for a key role within our Trauma & Orthopaedics Team: Administrative & Information Officer.
The successful candidate will be responsible for providing administrative support for the Complex Revision Arthroplasty Service and data input for Health Boards systems such as the National Joint Registry, the National Hip Fracture Database and the Bone and Joint Infection Registry which assist the clinical teams with measuring patient outcomes.
The Complex Revision Arthroplasty Service is in it's infancy and the postholder will be key to the development of this service the governance processes that wrap around it. We are looking for an individual who is keen to work with clinicians to set up systems within this and would suit an organised individual with a keen eye for attention to detail.
The postholder will provide data input and analytical support to the Trauma & Orthopaedic Management Team and will include the development and provision of relevant, accurate and timely information to support Management reporting, statutory returns and adhoc requests.
The base of the position will be Glangwili General Hospital, Carmarthen, however there will be expectation to travel to Withybush General Hospital in Haverfordwest two days per week to support the data entry element of the role.
This is a full time post - 37.5 hours per week.
Main duties of the job
To provide data input and analytical support to the Trauma & Orthopaedic Management Team.
The role includes the development and provision of relevant, accurate and timely information to support Management reporting, statutory returns and adhoc requests.
The role includes the development and provision of relevant, accurate and timely information to support Directorate reporting, statutory returns and adhoc requests. This includes data entry for The National Joint Registry and National Hip Fracture Database.
The ability to speak Welsh is desirable for this post; English and/or Welsh speakers are equally welcome to apply.
Working for our organisation
Hywel Dda University Health Board plans and provides NHS healthcare services for people living in Carmarthenshire, Ceredigion, Pembrokeshire, and bordering counties.
We have over 13,000 staff and together we provide primary, community, in-hospital, mental health and learning disabilities services. We work in partnership with the three local authorities, as well as public, private and third sector colleagues, including our valued team of volunteers. Our services are provided in:
* Four main hospitals: Bronglais Hospital in Aberystwyth; Glangwili Hospital in Carmarthen; Prince Philip Hospital in Llanelli; and Withybush Hospital in Haverfordwest
* Five community hospitals: Amman Valley and Llandovery hospitals in Carmarthenshire; Tregaron Hospital in Ceredigion; and Te nby and South Pembrokeshire hospitals in Pembrokeshire
* Two integrated care centres: Aberaeron and Cardigan in Ceredigion, and several other community settings
* 47 general practices (six of which are health board managed practices); dental practices (including four orthodontic); 97 community pharmacies; 43 general ophthalmic practices; and 8 ophthalmic domiciliary providers
* Numerous mental health and learning disabilities service
Detailed job description and main responsibilities
You will be able to find a full job description and person specification attached within the supporting documents.
The Health Board is committed to supporting its staff to fully embrace the need for bilingualism thereby enhancing patient and service user experiences. In our commitment to increase the number of staff who are able to communicate in Welsh with patients and professionals, we welcome applications from Welsh speakers.
The ability to communicate in Welsh is desirable for this post. If you do not meet the Welsh Language requirements specified, the Health Board offers a variety of learning options and staff support to help you meet these minimal desirable requirements during the course of your employment with us.
Interviews will be held on 24/10/2025
Person specification
Qualifications and knowledge
* NVQ 3 or equivalent level of experience
* Competent use of Microsoft Office Suite
* Ability to extract relevant information
* Advanced use of Microsoft Office ie ECDL
* Knowledge of NHS processes, precisions and terminology
* Knowledge of PAS
Experience
* Previous experience with data handling and large volume data input
* Experience of working to deadlines
* Previous experience working in a busy office
* Previous exposure to NHS would be desirable
* Previous experience of coordinating meetings and minute taking
Other
* Ability to travel across the Health Board in a timely manner
Language Skills
* Welsh Speaker (Level 1)
Hywel Dda University Health Board operates a bilingual policy. All applicants are invited to apply in Welsh, any application submitted in Welsh will not be treated less favourably than an application made in English.
IMPORTANT NOTE FOR APPLICANTS: Applications for our roles are carefully reviewed and shortlisted based on specific criteria, which varies from job to job. Using a generic application to apply for multiple roles or relying on automated AI application services, such as Lazy Apply or AI Apply, may not provide the necessary information, leading to your application being overlooked. To ensure your application is given full consideration, we recommend submitting a tailored application that directly addresses the criteria listed in the Person Specification section of the advert.
By submitting your application to NHS Jobs/Trac, you are giving your consent for elements of your application data to be transferred to the NHS Electronic Staff Record (ESR) and other secure, internal NHS Workforce systems in order to support and manage your recruitment and employment within your employing organisation; to be used by Recruitment for purposes of checking your Professional Registration online (where applicable).
These processes are in line with Fair and Lawful processing in line with current Data Protection Legislation especially those in relation to your personal or sensitive personal data (sensitive personal data is defined as any declared physical or mental health conditions, racial or ethnic origin, sexual orientation, trade union membership, political opinion, religious beliefs). As an organisation, we ensure that the legislation defining confidentiality is observed such as use of data for specific, defined purposes, and use of data that is relevant and not excessive whilst practicing data accuracy and security of all held personal identifiable information (PII)
If you are successfully appointed, by completing the application form you authorise the UHB to obtain any previous NHS service details including all electronically held sickness information, via the Inter Authority Transfer process on the national Electronic Staff Record (ESR).
To work in the UK, all candidates who are not UK or Republic of Ireland (RoI) nationals require sponsorship to obtain either a Health and Care visa or Skilled Worker visa, unless you have permission to work via another route. Non UK / RoI candidates wishing to apply should self-assess the likelihood of obtaining a Certificate of Sponsorship by visiting Work in the UK. If you are eligible for the Health and Care visa, application costs are lower and you do not need to pay the annual Immigration Health Surcharge.
Employer certification / accreditation badges
#J-18808-Ljbffr