Better places, thriving communities.
Main duties
1. Coordinate calls to service lines via PDA and or phone. ,
2. Log jobs on Concept
3. Run daily job reports and other adhoc reports
4. Manage the coordination and planning of planned preventative maintenance
5. Chase contractors for ppm reports, review ppm reports for remedials, chase and obtain remedial quotes
6. Assign the monthly ppm to maintenance, send weekly reports and complete on concept attaching all certificates
7. Update the compliance tracker, issue updated compliance contract to Contract Manager and Quantity Surveyor
8. Obtain quotes for changes and chase change requests
9. Submit ATW's and RAM's
10. Arrange works with onsite SPT's
11. Submit and review AD forms
12. Place all jobs into the shared helpdesk calendar
13. Update jobs in Concept (i.e. update log notes, attach files, change the status).
14. Run reports on Cpncept to search for jobs/review what can be completed
15. Chase service lines and contractors for updates on jobs and report back to the requestor.
16. Chase engineers for updates
17. Raise PO's for suppliers for materials or subcontracted works, chase contractors for ETA's. Followed by approving invoices.
18. Obtain quotes from contractors
19. Complete monthly helpdesk report submission, i.e. share the number of escalations, roof leaks and other adhpc data
20. Join team meetings
21. Keep track of quotes and materials on a tracker.
22. Support with life cycle management and coordinator lifecycle jobs
23. Contact suppliers for material quotes
24. Take calls via micollab
25. Issue escalations via email to the Authority and SPV
Support with adhoc requests from management and other team memebrs
Mitie is committed to safeguarding and promoting the welfare of children and young people and expects all employees to share this commitment. The successful candidate will be subject to an enhanced DBS check and satisfactory references.
If you are working in regulated activity please note that you are subject to the following:
26. It is a criminal offence for people who are barred from working regulated activity to apply for roles that require them to work unsupervised with that particular group (i.e. vulnerable adults, children or both).
27. This post is exempt from the Rehabilitation of Offenders Act and Mitie is therefore permitted to ask job applicants to declare all convictions and cautions (including those which are "spent" unless they are "protected" under the DBS filtering rules) in order to assess their suitability to work with children or vulnerable adults.
Our market-leading offering provides you with benefits that suit your lifestyle.
We have a virtual GP on hand for you and members of your household. So you can get expert advice by video or phone without having to leave your home. We offer financial wellbeing assistance through our Salary Finance scheme. For example, you could access 50% of your earned pay before payday for a small fee. Salary Finance also offers competitive loans.
When you join us, we’ll give you a link to our flexible lifestyle benefits platform, Choices. You might choose to purchase up to five extra days’ holiday each year. You might buy critical illness insurance, seek dental treatment or buy technology products at an affordable cost. There are many choices!
We give you access to high street discounts from thousands of well-known retailers, gyms and more through our MiDeals platform. And we have a cycle-to-work scheme. Life cover of up to four times your salary is available. We also offer enhanced pension contributions, a save-as-you-earn scheme, and a Mitie Matching Share Plan (you could even be awarded free shares in Mitie).
We award our employees with Mitie Stars as recognition for their hard work. There are cash prizes up for grabs each month and at the end of the year there’s a chance to scoop a top prize of £10,!
Our success is a direct result of the experience and quality of our people. Progressing your career is therefore a top priority for us. We offer a diverse variety of training and development avenues via a wide selection of learning resources to suit you.
We are committed to ensuring our recruitment process is inclusive and accessible to all. If you have a disability or long-term condition (for example dyslexia, anxiety, autism, a mobility condition or hearing loss) and need us to make any reasonable adjustments, changes or do anything differently during the recruitment process, please let us know by emailing at .