The Company:
Our client is a leading intellectual property firm, advising some of the worlds most innovative and successful companies. They are passionate about hiring talented and passionate people who think creatively and enjoy a challenge. Working collaboratively, we share our knowledge and experience across teams, actively learning from each other in a friendly and sociable environment.
The Job:
On behalf of our client we are seeking a Patent Secretary to join their busy and successful team in London (near Holburn Tube Station). In this role you will be supporting around 6 Fee Earners with a full secretarial, PA and administrative activities.
Responsibilities will include:
Proactively prepare official forms for UK, European and international patent and design applications and some foreign patent applications
Daily monitoring of prompt schedules, dealing with cases independently where possible, and liaising with records to remove old prompts
Amending letters, emails, specifications (including using tracked changes), ensuring completed documents are delivered accurately and to a consistently high standard
Using the internal database to look up case/client information, using links to relevant Patent Office websites
Preparing papers/bundles for oral proceedings
Diary management including
Scheduling meetings
Preparing relevant papers and presentations for meetings
Business travel arrangements and booking some international travel and accommodation
Liaising with clients taking detailed telephone messages
Primary point of contact for Fee Earners
Preparing invoices
File management: including scanning and managing case files via the DMS (SharePoint)
Constantly prioritising workload
Attending team meetings and practice group meetings
Implementing up-to-date client special instructions
Sending out assignment documents and forwarding on communications from foreign attorneys
Creating and maintaining pages and publishing material on intranet
The Person:
For this role our client see seeking some who has gained previous Patent experience as a Secretary or Team Administrator. Ideally this would be working in a patent firm. Ideally you would hold a secretarial qualification too. In addition to this they are also looking for someone who is:
Proactive with the ability to work on own initiative as well as being a strong team player
Excellent communication skills, both written and verbal
Organised
Able to meet tight deadlines and work under pressure
Fast and accurate typing
Ability to compose simple letters
Friendly, personable and approachable
IT literate with knowledge of Microsoft Office tools (Outlook/PowerPoint/Excel/Word etc.)
Experience in the following systems would also be of interest Epoline, Inprotech ,SharePoint
The Benefits:
25 days holiday, increasing by 1 day per year up to our maximum of 28 days.
Employer pension contribution of 5% in your first year, with a minimum 3% employee contribution, increasing to 10% employer contribution after one years service.
Holiday buy scheme, with the option to purchase up to 5 additional days.
Holiday bonus, starting at £400 per year, increasing each year up to a maximum of £2,000.
Private medical insurance
Free confidential access to 24/7 medical, mental, legal and financial wellbeing support via Health Assured and WeCare from your first day of employment.
Access to internal Mental Health First Aiders
Life assurance
Income protection, with cover for up to 5 years and compensating for up to 75% of your base salary.
Cycle2Work scheme.
The Location:
London, WC1B (close to Holborn Station)
The Salary :
£34,000 - £55,000 depending on experience
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