Project Support Officer – Capital
Job Summary
This role provides comprehensive administrative and project support to the Capital Projects Team within the Estates & Facilities Management Division, ensuring accurate data entry, timely communication, and effective organisation to contribute to the successful delivery of capital schemes. The post holder will manage documentation, coordinate meetings, maintain financial records, and assist with project tracking.
Responsibilities
* Raise requisitions and receive invoices.
* Update finance trackers and assist with cash flow forecasts.
* Support project governance – maintain risk registers, minutes, and action logs.
* Assist with organising and coordinating meetings, diaries, agendas, and follow‑up communications.
* Support creation of project reports, presentations, and evaluation documents.
* Assist Project Managers with programme updates, risk logs, and post‑investment evaluations.
* Respond to Datix allocations on behalf of PMs.
* Ensure accurate data entry into project systems.
* Support management of the team intranet and social media pages with up‑to‑date content.
* Monitor and coordinate the Capital/MNW shared mailbox.
* Assist in completing audits and surveys relating to project and teamwork.
* Collate tender documents for circulation.
Qualifications
Essential qualifications:
* NVQ Level 4 or equivalent experience.
* Evidenced success in roles such as project support, financial management, and/or customer service delivery.
* Experience of managing in an office environment.
* Experience of operating Microsoft Office Suite.
* Experience of dealing with confidential and sensitive data and appropriate maintenance and storage of records.
* Experience of full range of administrative procedures including minute taking, paper and electronic record keeping, electronic data records.
* Experience of producing reports.
* Experience of working with Oracle software.
Desirable qualifications:
* Estates and Facilities Management or Capital Team experience.
* SBS Oracle for finance, requisitioning, and invoicing.
* Datix for reporting and responding to incidents.
Communication & Relationships skills:
* Excellent management and communication skills and knowledge.
* Experience of communicating with all levels of staff, managerial, clinical, operational – both internal and external to NUH.
* Ability to work within a team and on own initiative.
* Experience of managing, maintaining and developing systems and procedures to improve efficiencies and delivery.
Equal Opportunity Employer
The NHS is an equal opportunity employer and welcomes applications from members of Black, Asian and Minority Ethnic, or Disabled communities. We celebrate diversity and seek to improve representation.
Contact Details
Director – Capital Projects
Bernhard Hadland
Bernhard.hadland@nhs.net
Remuneration and Working Conditions
Salary: £28,392 to £31,157 per annum
Contract: Permanent
Working pattern: Full‑time
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