Hodge Jones & Allen LLP Leading London NW1 Solicitors File Closing Assistant We are currently seeking a motivated File Closing Assistant to join us on a fixed term contract for an initial period of six months. The successful candidate will play a pivotal role in ensuring the efficient and accurate closing of client files, contributing to our mission of providing first-class legal support. You will join a team that values integrity, excellence, and the dedication to justice that has defined Hodge Jones & Allen since its inception. This position offers a unique opportunity to be an integral part of a firm that stands by its clients during significant events in their lives, while fostering a supportive work environment that encourages professional growth and development. If you are looking for a challenging role within a reputable firm that values its employees and clients alike, we invite you to apply for this position. Responsibilities Review and manage the closure process of client files in accordance with firm policies and procedures. Ensure all necessary documentation is collected, organized, and filed appropriately before closure. Assist with the firm’s file destruction procedure for both electronic and paper files Communicate with clients and internal teams to ensure all outstanding tasks are completed prior to file closing. Assist with checking ledgers to ensure matter balances are cleared before file closing. Maintain accurate records of all closed files for future reference and compliance. Support the legal team in archiving closed files and managing digital records effectively. Participate in regular audits and contribute to continuous improvement initiatives related to file management. Working with the firm’s GDPR officer and Facilities Assistant, as necessary with compliance on file closing and archiving. Requirements Proven experience in a similar administrative or legal support role. Strong organisational skills with a keen attention to detail. Ability to manage multiple tasks and prioritise effectively in a fast-paced environment. Excellent verbal and written communication skills. Proficiency in Microsoft Office Suite (particularly Excel) and case management software Knowledge of legal procedures and terminology is desirable but not essential. Strong interpersonal skills and the ability to work collaboratively within a team. Hours of Work Core office hours will be 9.30am to 5.30pm, 5 days per week. Taking account of the nature of the role, a degree of flexibility will be required so as properly to fulfil the responsibilities and duties associated with the position. This is an office-based role. Salary is London Living Wage. Operating from modern Central London premises, Hodge Jones & Allen LLP are a highly regarded firm. We offer good prospects, training and IT facilities. Please apply by sending a covering letter, CV and salary expectations to Alisha Patel Closing Date: 5pm, 24 June 2025.