40 hours per weekMonday - Fridayup to £32,000.00per annumSodexo rewards and benefitsJob IntroductionWe are looking for an experienced and highly organised Senior Contract Administrator to join our team at Merville Barracks, Colchester, CO2 7UT. This is a key role within a fast-paced Facilities Management environment, providing high-level administrative and operational support to the Contract Director and wider leadership team.If you thrive in a busy environment, enjoy coordinating multiple priorities, and have a strong eye for detail, this could be the perfect next step in your career.As Senior Contract Administrator, you will play a vital role in ensuring the smooth day-to-day running of contract administration processes, reporting, meetings, and stakeholder communication.What you'll do:Providing executive and secretarial support to the Contract Director and wider leadership teamManaging complex diaries, coordinating schedules, prioritising meetings, and resolving clashes efficientlyOrganising and coordinating key internal and client-facing meetings, including Quarterly Business Reviews (QBRs), governance meetings, and senior leadership meetingsPreparing professional agendas, presentations, reports, meeting packs, and supporting documentation to a high standardTaking detailed and accurate meeting minutes, producing action logs, and ensuring actions are followed through to completionMaintaining and managing contract performance trackers, ensuring all data is accurate, up to date, and completed within deadlinesCoordinating reporting inputs from multiple departments and stakeholders across the contractMonitoring KPIs, risks, actions, and performance metrics, highlighting issues and escalating concerns where requiredSupporting the preparation and submission of Monthly Services Reviews (MSRs) and Quarterly Review packs, ensuring all information is client-readyReviewing reports for consistency, accuracy, and completeness prior to escalation or submissionLiaising with operational and functional teams to resolve reporting gaps, inconsistencies, or outstanding actionsManaging submission timelines and proactively chasing stakeholders to ensure deadlines are metMaintaining central logs for actions, risks, decisions, and performance updates across the contractProviding regular status updates and progress reports to senior management teamsActing as the main point of contact for administrative coordination within the contracts officeSupporting document control processes, including version management, filing systems, and maintaining accurate recordsAssisting with onboarding administration, inductions, and general office coordination activitiesPreparing and circulating weekly movement reports for Senior Leadership Teams and ManagersSupporting continuous improvement initiatives by identifying opportunities to improve administrative processes and reporting efficienciesBuilding strong working relationships with clients, internal teams, and senior stakeholdersHandling confidential and sensitive information with professionalism and discretionSupporting the wider operational team with additional administrative duties as required within the scope of the role and business needsWhat you bring:Proven experience in a senior administrative role, ideally within Facilities Management, construction, or a contract-driven environmentStrong organisational skills with the ability to manage competing prioritiesExperience supporting senior stakeholders and managing complex diariesAdvanced Microsoft Office skills, particularly Excel, PowerPoint, and OutlookExcellent written communication and minute-taking abilitiesHigh attention to detail and accuracy in reportingLevel 3 qualification in Business Administration, Facilities Management, or equivalentDesirable:Experience working within a Facilities Management or operational environmentFamiliarity with contract performance reporting systems and trackersDegree in Business Administration or a related subjectWhat we offer:Working with Sodexo is more than a job; it's a chance to be part of something greater. You'll belong in a company and team that values you for you; you'll act with purpose and have an impact through your everyday actions; and you'll be able to thrive in your own way. In addition, we offer:Mental health & wellbeing supportEmployee Assistance Programme for personal, legal, and financial advice24/7 virtual GP & lifestyle rewardsDiscounts for you & familyFinancial tools & retirement planCycle to Work & Paid volunteering dayReady to be part of something greater? Apply today!Sodexo reserves the right to close this advert early if we are in receipt of a high number of applications