The post holder will be providing and receiving confidential, sensitive or contentious information orally, in writing or electronically to inform the Directorate Management Team. There is a requirement to communicate complicated information to the Directorate and other departments and external clients.
* The post holder will liaise with the management and clinical team members to ensure meetings take place as planned.
* This role will be computer/desk based but the post holder will be expected to visit other administrative/clinical areas.
* The post holder will ensure systems are in place to deliver a high standard of communication to build and maintain good working relationships.
* Outlook will be used as a communication tool, and the post holder will be vital in the smooth running of Directorate meetings, providing papers and transcribing minutes in a timely manner.
* The post holder will be responsible for tracking all RCA's (Root Cause Analysis) for the Directorate, diary management, setting up meetings, ensuring rooms are booked and sending out invites. The typing of minutes and the distribution of these minutes in a timely and accurate manner.
* The post holder will also be responsible for the updating and data entry of the payroll system.
* They will also be responsible for ensuring papers/documents are ready and prepared for meetings. They will also be ordering/procurement.
* The post holder will also be responsible for payroll and invoicing.
University Hospitals of North Midlands NHS Trust is one of the largest and most modern in the country. Based across two sites, Royal Stoke in Stoke-on-Trent and County Hospital in Stafford, we are proud to serve around three million people and we're highly regarded for our facilities, teaching and research. We are the specialist centre for major trauma for the North Midlands and North Wales. All of our employees make a valuable contribution regardless of role here at UHNM and we are proud of our wide range of development packages aimed at ensuring that everyone has the opportunity to fulfil their true potential. UHNM create and encourage a culture of inclusion, providing equal opportunities for career development that are fair and transparent. We are committed to being a diverse and inclusive employer and foster a culture in which all staff feel valued and respected. In return we ask all of our employees to make a commitment to the values, co-created by staff, patients and carers, and that unite us as a Trust. At University Hospitals of North Midlands NHS Trust we know that investing in, supporting and developing our staff has a direct impact on the quality of care that we deliver. Our employees are as important as our patients and the population that we serve.
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